Executive Assistant
Tacoma Arts Live is a 501(c)(3) non-profit 45 year-old arts organization that is committed to producing the highest quality programs and to the belief that our ability to contribute to excellence in the arts depends on building a community whose members come from diverse cultures, backgrounds, and life experiences. We are seeking an Executive Assistant, and encourage qualified individuals who bring diverse perspectives to the workplace to apply!
Position: Executive Assistant
The Executive Assistant plays a vital role in supporting leadership by delivering high-level, comprehensive administrative assistance, ensuring maximum organizational effectiveness and operational efficiency. The Executive Assistant embodies professionalism and delivers exceptional customer service across all touch-points.
This is a part-time position and will typically be 20 hours per week, mostly working on-site at the historic Tacoma Armory with some remote work possible. The position could include occasional evening and weekend commitments for key meetings or special events. The Executive Assistant is eligible for overtime if working more than 40 hours in a work week and will accrue sick leave under the Washington State Paid Sick Leave Law.
Pay rate: $23 - $26 per hour
RESPONSIBILITIES:
- Coordinate and schedule meetings between the CEO and partners, donors, stakeholders, etc.
- Create, edit and proofread documents
- Prepare meeting materials and document key decisions
- Collaborate with CEO to organize special events, such as Coffee with the CEO, staff retreats, and donor engagements.
- Handle confidential communication and executive correspondence, including email and phone communications, with professional discretion
- Serve as the liaison between leadership and external partners
- Administrative support for donor stewardship
- Participate in weekly staff meeting
- Assist with special projects by coordinating resources and tracking progress
- Administrative support for volunteer portal, including posting opportunities and entering final hours
- Perform other duties as assigned