Executive Assistant (51769)

ABOUT VSE

We’ve been in business since 1981, founded on the principle of providing the best services to our customers through hard work and a commitment to excellence. VSE provides superior turn-key PCB solutions that exceed industry exacting standards. We provide assembly and engineering services for electro-mechanical products.

VSE exists to empower life-changing and life-saving technologies worldwide. We are successful because of our commitment to exceptional customer service, being nimble, and delivering the highest quality.

Our team members are humble, curious, and electric! We are team players, practicing gratitude and treating others with respect. We are passionate learners, hungry for understanding and eager to explore. We are energized with positivity, wired, and driven to succeed!

Join our team to unlock our dynamic benefits: competitive pay, generous 401k match, flexible schedules, paid time off, holiday pay, health and wellness, along with opportunities for growth and development.

About the Role

VSE is seeking an Executive Assistant to the CEO who will serve as a trusted partner in keeping priorities moving, communication flowing, and day-to-day operations running smoothly. This role supports a fast-moving executive environment and requires someone who can shift between competing demands, build strong working relationships across the organization, and handle sensitive matters with sound judgment and discretion.

This position combines executive support, internal coordination, and communication support. The person in this role will help the CEO stay focused on the highest-value work by managing logistics, anticipating needs, and following through on important details with care and urgency.

Responsibilities

• Serve as the primary administrative partner to the CEO, managing a complex calendar, prioritizing meetings, appointments, and competing business demands.
• Coordinate all travel arrangements, itineraries, accommodations, and logistics for business and personal travel.
• Provide personal executive assistance as needed, managing time-sensitive personal appointments, errands, and other administrative matters with discretion.
• Prepare meeting agendas, presentation materials, reports, briefing documents, and follow-up action items to ensure executive meetings are productive and organized.
• Support internal communications by coordinating leadership updates, employee communications, town halls, and organizational announcements.
• Act as a liaison between the CEO, leadership team, employees, customers, and external partners while maintaining professionalism and confidentiality.
• Conduct research, gather business information, analyze data, and prepare summaries to support strategic discussions and executive decisions.
• Track key initiatives, deadlines, and follow-up actions to ensure commitments are completed on time.
• Build positive working relationships across all levels of the organization and serve as a trusted point of contact for executive matters.
• Support multiple office locations through occasional on-site coordination and executive presence.
• Assist with planning and coordinating employee engagement activities, leadership events, and company functions.
• Handle sensitive and confidential information with the highest level of integrity and discretion.