Executive Assistant

Responsibilities

• Provide high-level administrative and coordination support to the Management Office, ensuring smooth follow-up of business priorities and Management initiatives.
• Manage calendars, schedule meetings, prepare agendas, provide administration and coordination support for Management events, meetings, visits and corporate activities.
• Record and circulate meeting minutes, track follow-up actions across departments to ensure timely completion.
• Act as a liaison between the Management Office and internal departments to consolidate updates, reports etc.
• Assist in preparing management materials, presentations, and periodic reports for submission to HO.
• Handle official correspondence, letters, invitations, and communication on behalf of the Management.
• Support coordination with external stakeholders such as government bodies, trade associations, and business partners etc when required.
• Maintain internal trackers, documentation, and filing systems to support reporting and Management follow-up.
• Assist with ad-hoc assignments and cross-functional coordination as directed by Management.
• Assist with various tasks as assigned by Management to ensure the seamless execution of day-to-day operations.

Requirements

• Minimum Degree holder in Business Administration or related field.
• At least 4 years of work experience as an Executive Assistant in the banking/ finance industry
• Excellent communication and interpersonal skills
• A team player as well as able to work independently
• Ability to multi-task and work under pressure in a dynamic and fast-paced environment
• Ability to maintain confidentiality and exercise discretion.
• Effectively bilingual in both written and spoken Chinese.
• Proficient in Microsoft Office

Registration No.R1763437