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Executive Assistant /Admin Assistant (028 - 1210)

​​Looking for Philippines-based candidates

Job Role: Executive Assistant/ Admin Assistant

Compensation range: $1200 - $1500 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: Full-time, The volume of work genuinely requires someone across core AEST hours Monday to Friday

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be formally engaged as an Independent Contractor (ICA). We are not an outsourcing agency. All of our roles are 100% remote, so you’ll be able to work from home.

Who The Client Is:
Our client is a premium property styling business based in Moorabbin, operating across Melbourne. Our Client transforms residential spaces with modern design aesthetic, helping property owners and real estate agents achieve premium sale results.

Role Overview:

This is a high-impact EA and Administrative Assistant role supporting the Business Owner in keeping daily operations running seamlessly. As the business grows, you will serve as the operational backbone, taking over client proposals, invoicing, email communications, and key logistics.

The successful candidate will be expected to learn and operate within the company’s existing systems, Google Workspace, Xero, and our Claude-based workflows on Day 1. There is no hand-holding period for the software tools, only for the specific business context. You must be a proactive, highly organized self-starter who takes complete ownership of day-to-day administration so the owner can focus on styling, design, and business growth.

Key Responsibilities:

  • Monitor, triage, and manage the main inbox daily using Claude to draft professional client responses, execute proactive follow-ups on open quotes, and handle routine inquiries.
  • Prepare and execute client proposals, issue accurate invoices in Xero, and do monthly reconciliation and bank feed management.
  • Leverage Claude to document simple daily procedures (SOPs), streamline client communications, create operational templates, and draft social media captions to showcase completed property styling projects.
  • Schedule property styling logistics, coordinate team and site access, and ensure daily operations run smoothly.
  • Organize visual assets, schedule posts, and keep content queues organized across ARCH’s visual platforms.
  • Identify operational bottlenecks, organize daily priorities, and step in to manage routine tasks before they become urgent.

Requirements

Required Skills and Qualifications:

  • Hands-on Claude Experience is REQUIRED: You must already be using Claude confidently in your daily work or be able to demonstrate that you have rapidly mastered AI tools in a previous role. (Candidates without proven AI/Claude fluency will not be considered).
  • Hands-on experience with Xero.
  • Exceptional written and verbal English communication skills, with a polished, warm, and professional tone for Australian client interactions.
  • Background in property styling, interior design, real estate, or trade-related industries is a plus, but not required.
  • Extreme attention to detail, highly accountable, and comfortable taking initiative without constant supervision.

Benefits

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

  • Be available for meetings and collaboration during core AEST business hours.
  • Disclose any existing ongoing roles or client work.
  • Reflect this engagement on their LinkedIn profile (clearly marked as “Independent Contractor”).
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What this application asks

workable

First name, Last name, Email, Headline, Phone, Address, Education, Experience, Resume

  • Do you have a proven experience in Claude? yes / no
  • Do you have any proven experiences in using Xero? yes / no
  • If you’re successful in moving forward, are you comfortable in providing a screenshot of your verified LinkedIn profile? This will be used for verification purposes and will also be cross-checked as part of our standard process. written answer
  • As part of our standard process, we conduct character and HR reference checks, and in some cases, clients may also request an NBI or police clearance for verification purposes. Would you be comfortable completing these requirements and able to comply fully and truthfully if requested? written answer
  • For our records, please provide your LinkedIn profile URL by pasting it in the space provided below. written answer
  • As part of the process, once you reach the offer stage, we will require three referees: one previous HR representative, one previous employer or manager, and one previous colleague. If you’re happy to proceed, please acknowledge that you’re willing to comply with this requirement and will provide honest and reliable referees at that stage. Please also note that any discrepancies (for example, providing incorrect or misleading referee details) may affect your application status. Thank you for your understanding and cooperation. written answer
  • Most importantly, please take a moment to read everything carefully and thoroughly. Thank you for your interest in applying. By indicating your full name, you confirm that all information provided throughout your application is true and accurate to the best of your knowledge, and that you agree to remain honest and transparent throughout the process. written answer

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