Executive Assistant
Calendar management, updating schedules and handling meeting requests judiciously, organizing agendas and keeping the meetings on track
Participate in meetings to take notes, or transcribe meeting notes, with follow-up action and coordination with internal teams
Facilitate travel, dining, hotel and other logistical arrangements for the CEO and guests
Handle requests for industry events, public functions and speaker engagements
Coordinate with internal teams for review meetings, brainstorming sessions and one-on-ones, along with following up on internal deliverables
Support in the preparation of administrative documentation, including reimbursements
Prepare background information and relevant notes before meetings
Support in building presentations and correspondence on behalf of the CEO
Requirements
An insatiable urge for learning, exposure and understanding
Quick thinking, street smart and persuasive, with excellent verbal and written English communication skills
Well-informed, sharp and willing to learn how a successful consultancy is run.
Detail oriented, thorough, organized and meticulous
Excellent people skills
Ability to understand the CEO’s working style and willingness to work hard and put in long hours (especially during busy periods)
Digitally savvy. Exposed to social media and tech tools
Knowledge of travel arrangements such as airline ticketing, hotel bookings, visa procedures and documentation and restaurant recommendations
Ability to contribute thoughts and ideas to business discussions
Can-do, make-it-happen attitude, with an ability to multitask and remain focused
Exceptionally high ethical standards and ability to maintain confidentiality of information and exchanges always
A great sense of humor
Benefits
Opportunity to work in an entrepreneurial, multi-disciplinary consultancy for top-notch clients, producing business-critical communication
Unique service proposition ensures interesting, mature work that has long-term impact.
Contributing to an organization that has shaped change, and led through intelligence and insight
Growing portfolio of international clients
Best-in-class compensation structure with attractive, performance-linked variable pay and other benefits.
Empowered, flexible and fun informal environment that rewards initiative and values ambition
Significant learning and career progression opportunities
Undergraduate or postgraduate in any field
3-5 years of experience in a similar role in a dynamic and high-pressure environment. Prior experience with consulting firms will be a big positive
Empathetic professional with an entrepreneurial acumen
Strong knowledge of MS Office, good email skills and an exposure to the G-suite (Gmail, Google Drive and Google Docs)
Willingness to travel