Executive Assistant

Job title: Executive Assistant

Salary: £31,125 – £39,823

Hours: 37.5 hours per week

Location: Alder Hey Children’s Charity (based within the hospital), Liverpool. Hybrid working available.

About us

Alder Hey Children’s Charity raises vital funds to help make Alder Hey Children’s Hospital a truly world-class, patient-friendly hospital for the 450,000 patients and families we care for every year.

The charity helps to fund a range of activities and projects that are designed to enhance and improve the lives of our amazing young patients. This includes the funding of specialist medical equipment to ensure our brilliant surgeons and clinical staff have the most up to date and cutting-edge technology available and funding hi-tech distraction equipment designed and proven to reduce pain and anxiety in our patients. We also fund a range of programmes and special projects such as our ward musicians, our on-site magician and the play specialists we have on every ward.

About this role

This is an exciting opportunity to join the Charity as an Executive Assistant, providing high-quality support to the Senior Leadership Team and support for the governance functions.

You will manage complex diaries, coordinate meetings, and deliver key administrative support in a fast-paced environment. Working closely with senior leaders and the Executive Affairs and Governance Manager, you will ensure deadlines are met, confidentiality is maintained, and operations run smoothly.

The successful candidate will be proactive, organised, and resourceful, with excellent communication skills and the ability to prioritise competing demands. This rewarding role offers variety, responsibility, and the chance to make a meaningful impact across the organisation.

Key responsibilities will include:

Executive and administrative support for the Senior Leadership Team

• Provide high-quality, proactive executive and administrative support to the Senior Leadership Team. This will include supporting the management of complex diaries and inboxes, coordinating appointments and meetings, resolving scheduling conflicts and anticipating requirements and priorities.
• Support charity-wide projects, initiatives and working groups, coordinating activity and following up actions as required.

Governance Function Support

• Support the Executive Affairs & Governance Manager in maintaining effective, well-organised governance processes and delivering governance-related activities across the Charity and its subsidiary.

• Provide administrative support to the Trustee Board and other Boards, Committees and working groups, including scheduling meetings, coordinating and collating agendas and papers, attending meetings, drafting accurate and professional minutes, maintaining action logs and following up agreed actions.

Event Planning

• Support the planning, organisation and delivery of high-quality internal and external meetings and events, including Manager and Senior Leadership Team meetings, workshops and other events at internal and external venues.

• Coordinate event logistics, including venues, suppliers, attendees, materials, catering, technology and other requirements, ensuring events run smoothly and deliver good value for money.

Stakeholder Engagement and Collaboration

• Build positive and effective working relationships across the Charity and with colleagues at Alder Hey Children’s NHS Foundation Trust and other key partners, supporting collaboration and shared organisational priorities.

• Maintain the highest standards of confidentiality, professionalism and discretion when handling sensitive information and engaging with internal and external stakeholders.

Please see the attached Job Description and Person Specification for more information.

Our Values

At Alder Hey Children’s Charity, our values guide how we work. Being courageous, working together, showing passion and embracing creativity enables us to support the hospital in delivering the very best care for young patients and their families.

Courage

We try new things, take risks and innovate. We speak up, take accountability and act with responsibility.

Together

We work as one team, sharing knowledge and learning. We partner with patients, families, supporters and colleagues.

Passion

We are passionate about what we do and inspire others.

Magic

We are creative, fun and child-led, creating special moments and going the extra mile.

Additional Information

In April 2025, the charity adopted a four-day working week policy. Staff previously working 37.5 hours now work 30 hours across four days, maintaining full pay while supporting a better work-life balance.

This job description outlines the general nature of the role and is not exhaustive. It may be subject to change in line with organisational needs.

Alder Hey Children’s Charity will make reasonable adjustments where required and is committed to equal opportunities and safeguarding children and vulnerable adults.

The post holder will be required to complete an enhanced DBS disclosure check.

How to apply

You can apply by clicking the link below. Applications must include your CV and a covering letter (no more than one side of A4) which answers the following questions:

• How do you meet the person specification? If you don’t exactly meet all of the role requirements but have transferable skills please do consider applying and provide details as part of your answer.

• Why do you want to work for Alder Hey?

Additional information is included within the Job Description and Person Specification. If you have any questions about the role please contact: [email protected]

Closing date: Monday 14 th September 2026, 12pm

Interviews will be held in person at Alder Hey on Tuesday 22 nd September 2026

View our vision and values by clicking here

Download the job description here

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