Executive Assistant and Facility Management (1-Year Contract)

Executive Assistance

• Providing assistant support to multiple managers based in Singapore
• Dedicated, timely and accurate management of calendar and local, regional and global team meetings
• Responsible for the planning and management of the budget for the team
• Support in timely management and processing of purchase orders, book travel itineraries and expense claims
• Providing Team support for travel arrangements & expense claim approvals
• Logistical organization of department events, activities, regional team meetings, conventions and any other ad hoc meetings whenever required
• Ad hoc support to managers and the team as required (IT issues, general queries etc)

Facility Management

• Act as the primary point of contact for workplace operations, facilities, vendors, building management, and employee-facing services.
• Partner with workplace service providers to create a safe, welcoming, sustainable, and employee-centric work environment.
• Drive continuous improvements to workplace facilities and services to enhance the overall employee experience and support hybrid ways of working.
• Manage workplace and facilities budgets effectively while ensuring service excellence and value creation.

The following technical skills and experience:

• Minimum of 3-5 years’ experience in an MNC environment in either facilities management or EA roles preferred

These soft skills:

• Strong planning and organizational skills
• Good partner management & communication in an international environment
• Meticulous & strong attention to detail
• Digitally savvy
• Problem-solving abilities
• Adaptable, flexible in navigating ambiguity
• Positive attitude and eagerness to learn and go the extra mile
• At ease in uncertain and dynamic environments
• Ability to handle pressure and multi-tasking