Executive Assistant Associate

Open 26d

CEO Calendar & Schedule Management
- Coordinate internal and external meetings, manage calendar, and set priorities
- Actively work with ZEISS global stakeholder for meeting schedules
- Arrange business trips, including travel bookings and itinerary preparation
Administrative & Operational Support
- Handle expense claims and track cost-related documentation
- Carry out general administrative and office-related tasks
- Manage and support the CEO’s participation in external associations and presentations
Logistics Coordination
- Manage meeting logistics including reservations and materials preparation
- Support visitor management and executive events
- Actively manage all external restaurant & dining venue reservations
Communication Support
- Facilitate communication with internal and external stakeholders
- Support Company-wide event with GA team
- Manage and monitor the company main telephone line and general email inbox in timely manner

Qualification

2–5 years of relevant experience as an Executive Assistant, Team Assistant, or Office Administrator
Strong organizational, time-management, and multitasking skills
High level of integrity, professionalism, and ability to maintain confidentiality
Ability to work effectively in a fast-paced and dynamic environment
Proficiency in MS Office (Outlook, Excel, PowerPoint)
English communication skills must
Strong interpersonal skills and a service-oriented mindset
Detail-oriented, proactive, and a strong sense of ownership
Experience in multinational companies or fast-paced environments is an advantage

Your ZEISS Recruiting Team:

KyuYul Jung （정규열）, ShinBi Park （박신비）

See also