Executive Assistant - Banking

About the role

If you have experience as an executive secretary, assistant to management, or receiving various interlocutors, are a native Catalan speaker, and are a rigorous, organized, discreet, flexible, and adaptable person... We are looking for someone like you!

What you'll do

Management of agenda, meetings, and travel.

Logistical organization and follow-up of matters for the executive and the Secretariat.

Handling of calls and in-person visits.

Management, filing, and custody of documentation.

Follow-up and resolution of pending or urgent tasks during the afternoon.

Occasional preparation of PowerPoint presentations.

Occasional support in Excel for simple tasks, such as budget monitoring.

Coordination with the Secretariat to ensure continuity between the morning and afternoon shifts.

Interlocution and autonomy:

Interlocution with profiles of different levels, from senior management to other team members.

It will be necessary to adapt communication to the interlocutor and conduct oneself naturally in an environment with multiple contacts.

The person will have support and coordination from the Secretariat, especially to prioritize urgent matters and provide continuity to the work started in the morning.

Participation in the daily operations of the area and in various initiatives, such as the organization of conventions, offsites, and other events.

This is a dynamic environment, oriented towards continuous improvement and with a variety of tasks.

As attractive elements, the good working atmosphere and the diversity of projects and activities were highlighted.

Nice to have

Both university education and Higher Level Vocational Training related to Administration or related fields will be valued.

It will be especially useful to have developed administrative, secretarial, executive assistant, reception, or customer service functions for various interlocutors.

Good command of Outlook, as the primary tool for the position.

Knowledge of PowerPoint to prepare simple presentations.

Basic knowledge of Excel. An advanced level is not required.

Catalan and Spanish are required.

English is valuable and flexible. Its use will be occasional, mainly for some email or international event, without an advanced level being required.

Skills

Discretion and confidentiality, due to access to sensitive Management information.

Responsibility.

Collaboration and teamwork.

Communication skills.

Ability for interlocution and adaptation to different organizational levels.

Organization, follow-up, and prioritization of tasks.

What you'll get

-Salary: 25000 Euros/year

How you'll work

-Temporary contract of approximately 11 months

-Afternoon schedule: 13 to 20 from Monday to Friday.

-Workplace well-connected by public transport

-Immediate start.