Executive Assistant

We are seeking a highly organized Executive Assistant for our client in Portland, OR!

Key Responsibilities

• Manage complex executive calendars and coordinate daily schedules and priorities
  
• Coordinate internal and external meetings with leadership, stakeholders, and partners
  
• Track commitments and keep executives informed of upcoming obligations
  
• Screen and manage incoming correspondence and communications
  
• Conduct research and prepare materials, including PowerPoint presentations and executive documents
  
• Provide front desk support including greeting visitors and answering main office phone lines
  
• Distribute incoming and outgoing mail
  
• Assist with planning and coordinating executive visits, events, and departmental activities
  
• Coordinate logistics such as scheduling, catering, and visitor itineraries
  
• Coordinate agendas, notices, action items, and meeting minutes for executive-led meetings
  
• Set up and support hybrid meetings including A/V equipment and presentation materials
  
• Distribute meeting materials and follow up on action items
  
• Arrange executive travel and related logistics
  
• Prepare expense reports and reconcile purchasing card transactions
  
• Provide backup administrative support for other senior leaders as needed
  
• Contribute to overall administrative operations within the executive office
  

Required Qualifications

Candidates must meet one of the following:

• 4 years of clerical/secretarial experience, including 1 year supporting a senior executive,
  
• OR
  
• Associate degree or certificate in Office Occupations/Office Technology plus 3 years of secretarial experience,
  

OR

• Bachelor’s degree plus 2 years of secretarial experience
  

Additional requirements:

• At least 1 year supporting senior management at the full-performance level using advanced organizational skills
  
• Training or coursework in office occupations/office technology may substitute for up to one year of clerical/secretarial experience
  

Skills & Competencies

• Advanced calendar management and organizational skills
  
• Strong time management and ability to handle multiple priorities
  
• Professional communication and customer service skills
  
• High attention to detail and accuracy
  
• Ability to work in a fast-paced environment and meet deadlines
  
• Sound judgment and ability to handle confidential information
  

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