Executive Assistant
Job Title: Executive Assistant Department: CEO
FLSA: Non-Exempt Status: Full-Time
Reports to: Chief Executive Officer
At Blue Plate Catering, we create memorable food and service experiences while living our “Care More” value every day. As one of Chicago’s premier hospitality and catering companies, we are known for exceptional service, thoughtful experiences, operational excellence, and a collaborative culture rooted in care, authenticity, and innovation.
We are seeking a highly organized, proactive, polished, and trustworthy Executive Assistant to support our CEO in a fast-paced hospitality environment.
Position Summary
The Executive Assistant provides administrative support to the Chief Executive Officer and reports directly to the CEO. This role is responsible for managing the CEO’s calendar, priorities, communications, travel, and daily workflow.
The ideal candidate is highly organized, proactive, discreet, adaptable, and confident managing priorities with professionalism and sound judgment.
Essential Functions:
Executive Support & Calendar Management
- Helps manage the CEO’s daily flow, scheduling priorities, and overall organization to support efficiency and productivity.
- Schedules meetings, appointments, conferences, and related logistics on behalf of the CEO.
- Coordinates internal and external meetings, appointments, and scheduling logistics while maintaining flexibility in a fast-paced environment.
- Prepares daily schedules, agendas, and supporting documents to ensure the CEO is prepared for meetings and events.
- Anticipates scheduling conflicts and proactively resolves issues while adapting to changing priorities and business needs.
- Screens calls, visitors, meeting requests, and scheduling inquiries while serving as the gatekeeper for the CEO.
- Professionally represents the CEO by welcoming visitors, directing or responding to correspondence, coordinating meetings and corporate functions, answering questions and other requests directed at the CEO.
Administrative Support:
- Assists with presentations, reports, confidential documents, and other executive-level administrative materials.
- Assists with special projects, administrative requests, and operational support assignments as needed.
- Provides occasional transportation support and executive-related personal assistance, including support for appointments, meetings, and related scheduling needs as appropriate.