Executive Assistant

About This Role

The Executive Assistant to multiple members of the C-Suite provides high-level administrative and operational support to executive leadership, including the Chief Executive Officer. This role demands a proactive, detail-oriented, and highly organized individual capable of managing diverse responsibilities in a fast-paced environment. The ideal candidate will possess excellent communication skills, handle sensitive information with discretion, and serve as a professional representative of the executive office.

Key Responsibilities

Administrative Support

Manage complex calendars, appointments, and travel arrangements for C-Suite executives.
Draft, proofread, and edit correspondence, presentations, reports, and other communications.
Handle email management, including prioritization, response, and follow-up.
Maintain well-organized filing systems—both electronic and physical.
Prepare and process expense reports, invoices, and related documentation.

Meeting & Event Coordination

Schedule and coordinate executive meetings, internal and external appointments, and virtual calls.
Prepare agendas, take detailed minutes, and track follow-up items.
Assist in planning and executing board meetings, company-wide events, and retreats.

Project & Task Management

Support the execution of key strategic and operational projects.
Track progress on deliverables and ensure deadlines are met.
Conduct research and compile information to support executive decision-making.

Stakeholder & Relationship Management

Serve as the point of contact between executives and internal/external stakeholders.
Build and maintain strong working relationships with partners, clients, and team members.
Handle confidential matters with the utmost professionalism and discretion.

Operational & Personal Support

Coordinate with vendors, manage contracts, and oversee executive office logistics.
Provide occasional personal assistance to executives when required.
Anticipate executive needs and proactively address issues before they arise.

Requirements

Required:

Bachelor’s degree or equivalent professional experience.
Minimum of 5 years’ experience in an Executive Assistant or similar senior administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
Excellent written and verbal communication skills.
Exceptional organizational, time-management, and problem-solving abilities.
High level of integrity, discretion, and confidentiality.
Strong interpersonal skills and professional demeanor.

Preferred:

Experience in a high-growth or fast-paced organizational environment.
Project management experience or certification (e.g., PMP).
Familiarity with collaboration and productivity tools such as Slack, Asana, Trello, or Notion.

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