Executive Assistant

Administrative Support

• Manage complex calendars, appointments, and travel arrangements for C-Suite executives.
  

• Draft, proofread, and edit correspondence, presentations, reports, and other communications.
  

• Handle email management, including prioritization, response, and follow-up.
  

• Maintain well-organized filing systems—both electronic and physical.
  

• Prepare and process expense reports, invoices, and related documentation.
  

Meeting & Event Coordination

• Schedule and coordinate executive meetings, internal and external appointments, and virtual calls.
  

• Prepare agendas, take detailed minutes, and track follow-up items.
  

• Assist in planning and executing board meetings, company-wide events, and retreats.
  

Project & Task Management

• Support the execution of key strategic and operational projects.
  

• Track progress on deliverables and ensure deadlines are met.
  

• Conduct research and compile information to support executive decision-making.
  

Stakeholder & Relationship Management

• Serve as the point of contact between executives and internal/external stakeholders.
  

• Build and maintain strong working relationships with partners, clients, and team members.
  

• Handle confidential matters with the utmost professionalism and discretion.
  

Operational & Personal Support

• Coordinate with vendors, manage contracts, and oversee executive office logistics.
  

• Provide occasional personal assistance to executives when required.
  

• Anticipate executive needs and proactively address issues before they arise.
  

Requirements

Required:

• Bachelor’s degree or equivalent professional experience.
  

• Minimum of 5 years’ experience in an Executive Assistant or similar senior administrative role.
  

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
  

• Excellent written and verbal communication skills.
  

• Exceptional organizational, time-management, and problem-solving abilities.
  

• High level of integrity, discretion, and confidentiality.
  

• Strong interpersonal skills and professional demeanor.
  

Preferred:

• Experience in a high-growth or fast-paced organizational environment.
  

• Project management experience or certification (e.g., PMP).
  

• Familiarity with collaboration and productivity tools such as Slack, Asana, Trello, or Notion.