Executive Assistant & Business Operations Coordinator

# We're Hiring: Remote Executive Assistant & Business Operations Coordinator

**Company Location:** New York City, USA — Expanding Nationally and Internationally
**Work Location:** 100% Remote — Worldwide Applications Welcome
**Employment:** Full-Time, Long-Term Opportunity
**Compensation:** $500–$800 USD/month for eligible international remote candidates, depending on experience and applicable employment requirements
**Languages:** Fluent English and Spanish (Required)

## About Our Company

We are a growing New York City–based company expanding our operations into new locations and markets. We work with schools, educational institutions, customers, suppliers, and business partners, providing products, services, and business solutions.

As we continue to grow, we are looking for a **versatile, motivated, and proactive Executive Assistant & Business Operations Coordinator** to become an important part of our team.

This is not a traditional administrative assistant position. We need someone who can wear multiple hats, take ownership of responsibilities, solve problems independently, and contribute meaningful value to our company.

You will work closely with company leadership and team members, supporting daily operations, customer outreach, marketing, social media, supplier sourcing, and various business projects.

## Key Responsibilities

### 1. Customer Outreach & Business Development
- Reach out to schools, educational institutions, and potential customers through phone calls, emails, and online communication.
- Introduce our products and services to prospective customers.
- Identify and research potential customers and business opportunities.
- Follow up on customer inquiries, quotations, proposals, and orders.
- Help maintain strong customer relationships.
- Support lead generation, sales outreach, and business expansion activities.

### 2. Social Media & Marketing
- Manage company social media accounts and online presence.
- Create, schedule, and publish professional and engaging content.
- Help develop and execute marketing campaigns.
- Conduct competitor and market research.
- Assist with email marketing, promotional campaigns, and brand awareness.
- Track marketing performance and recommend improvements.

### 3. Business Operations & Payment Tracking
- Assist in managing daily business operations virtually.
- Track invoices, payments, outstanding balances, and order statuses.
- Maintain organized records, spreadsheets, and customer databases.
- Monitor outstanding tasks and operational deadlines.
- Coordinate activities between customers, suppliers, and internal team members.
- Prepare operational reports and updates.
- Identify ways to improve business processes and efficiency.

### 4. Supplier Research & Coordination
- Find and research reliable suppliers, manufacturers, and distributors.
- Contact suppliers to request quotations, product information, and availability.
- Compare pricing, products, and supplier terms.
- Assist with sourcing products for schools and other customers.
- Follow up on supplier communications and purchasing requests.

### 5. Executive & Team Support
- Assist company leadership with administrative and business-related responsibilities.
- Coordinate meetings, schedules, tasks, and projects.
- Support team members with research, documentation, and operational needs.
- Keep projects organized and ensure important tasks move forward.
- Help prioritize responsibilities and identify outstanding work.
- Take on additional reasonable business tasks as company needs evolve.

## Required Qualifications

- Fluent in English and Spanish, both written and spoken.
- Previous experience in executive assistance, business operations, marketing, customer service, or related fields.
- Excellent organizational, communication, and problem-solving skills.
- Ability to handle multiple responsibilities and deadlines simultaneously.
- Strong attention to detail and consistent follow-through.
- Comfortable working independently in a fully remote environment.
- Proficient with Google Workspace, Microsoft Office, spreadsheets, and online collaboration tools.
- Willingness to learn new systems, software, AI tools, and business processes.
- Ability to maintain a working schedule overlapping with New York business hours.

## Preferred Experience

- Supporting a CEO, entrepreneur, or growing business.
- Sales outreach, lead generation, or customer relationship management.
- Social media management and digital marketing.
- Working with U.S.-based companies or customers.
- Supplier research, purchasing, invoicing, or order coordination.
- Working with schools or educational organizations.
- Experience with Canva, ChatGPT, CRM platforms, and project management tools.

## Who We're Looking For

We are especially interested in someone who demonstrates:

- **Initiative:** Recognizes what needs to be done and takes action.
- **Reliability:** Delivers work consistently and meets deadlines.
- **Ownership:** Takes responsibility for assignments from beginning to completion.
- **Versatility:** Can confidently handle different business functions.
- **Problem-solving:** Finds practical solutions rather than simply reporting problems.
- **Communication:** Keeps the team informed and follows up proactively.
- **Teamwork:** Supports colleagues and contributes positively to shared goals.
- **Ambition:** Wants to grow professionally alongside the company.

## What We Offer

- 100% remote work.
- The opportunity to join a growing New York City–based company.
- Exposure to multiple areas of business and operations.
- Direct collaboration with company leadership.
- Opportunities to learn marketing, sales, supplier management, and business development.
- A collaborative international work environment.
- Opportunities for professional growth and additional responsibility.
- Long-term potential for candidates who consistently deliver strong results.

## How to Apply

Shortlisted candidates may be asked to complete a paid practical assignment.

## We'd Love to Have You Join Our Team!

We are looking for someone who wants to become a valuable and dependable member of our company—not simply complete assigned tasks.

If you are proactive, organized, resourceful, and excited about helping a growing business succeed, we would love to hear from you.

**Join our team and grow with us as we expand into new markets and opportunities!**

Location: Remote - Colombia

Skills required for this job:

• Business operations
• Customer relationship management (CRM)
• Digital marketing
• Executive assistance
• Google Workspace
• Invoicing
• Lead generation
• Microsoft 365
• Project management
• Sales outreach
• Social media management
• Supplier sourcing