Executive Assistant/Business Partner

Job Overview

The Executive Assistant/Executive Partner provides proactive, high-level support to the Company's C-Suite executives and serves as a trusted partner in managing priorities, communication and execution. The role combines executive support, sound business judgment, strategic coordination and hands-on operational support to help executives maximize their time and organizational impact, including effective use of AI-enabled tools to improve efficiency, preparation and workflow execution.

Primary Job Responsibilities

• Serve as a trusted partner to assigned C-Suite executives by anticipating needs, understanding business priorities and translating executive direction into coordinated action.
• Proactively manage complex calendars, meetings, travel and competing priorities to ensure executive time is aligned with key business needs.
• Prepare executives for meetings by developing agendas, briefings, presentations, talking points and relevant business context; attend selected meetings and coordinate follow-up on decisions and action items.
• Maintain executive priorities, deadlines and commitments; proactively identify conflicts, risks and matters requiring executive attention.
• Coordinate cross-functional initiatives, special projects and executive-sponsored activities, helping drive alignment, accountability and timely execution.
• Research, synthesize and present information in concise executive summaries, reports, presentations and decision-support materials.
• Leverage approved AI tools to streamline research, meeting preparation, drafting, summarization, workflow coordination and routine administrative tasks, while applying sound judgment and maintaining confidentiality, privacy and Company requirements.
• Draft, edit and manage executive communications and correspondence; triage incoming requests and escalate time-sensitive or strategic matters as appropriate.
• Serve as a professional liaison among executives, Board members, leadership teams, employees and external stakeholders, exercising discretion and sound judgment.
• Coordinate leadership meetings, executive meals, off-sites, corporate events and related logistics; prepare and reconcile executive expenses.
• Maintain confidential corporate records, reports and executive materials and handle highly sensitive information with discretion and professionalism.
• Support office operations and workplace needs, including office coordination, supplies, moves and overall office readiness, as needed.
• As an incidental part of executive and office support, occasionally complete local business-related errands, deliveries, pickups or other routine logistical tasks as reasonably requested.
• Adhere to HIPAA, Company Confidentiality and Code of Conduct requirements, as well as applicable False Claims, Anti-Kickback and Stark Law requirements.
• Perform other duties, special projects and assignments as reasonably requested by executive leadership.

Education and Experience

• Bachelor's degree in business, communications, management or a related field preferred; equivalent relevant experience considered.
• Minimum five years of progressively responsible experience supporting C-Suite or senior executives; strategic Executive Assistant or executive business partner experience preferred.