Executive Assistant

Summary:

Provides high-level administrative support to the CEO, serving as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Part-Time Executive Assistant must be creative and enjoy working in a small, entrepreneurial environment that is mission-driven, results- driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Part-Time Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. In addition, the executive assistant must maintain a high level of discretion and confidentiality.

Duties/Responsibilities of Part-time Executive Assistant:

• Answers and responds to calls, emails, and other communications providing correct information and routing calls to CEO and/or other staff when appropriate.
• Manage the CEO’s calendar, assisting with scheduling and confirming lunches, meetings, and other calendar items, ensuring that appropriate staff and other attendees are informed.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Arranges travel and accommodation for the CEO and other executives.
• Handle various functions involving CEO’s charities, personal investments, other businesses, private attorney coaching, as necessary, in conjunction with assisting the marketing, and administrative departments.
• Maintains CEO’s office, including office supplies, office maintenance, in conjunction with the administrative departments.
• Assists the COO and CLO with general tasks and projects as assigned.
• Assists Office Services at times when backup is needed for administrative tasks.
• Assists with a relatively minimal amount of personal task for CEO.
• Extreme adherence to confidentiality and discretion with personal details or information about the CEO and Law Firm.
• Assists with relatively minor amount of personal tasks for the CEO.
• Performs other related duties as assigned.