Executive Assistant, Central Business Services (St-John's)

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Are you looking for a supportive, collaborative workplace with great teams and inspiring leaders? You’ve come to the right place, as our Executive Assistants have an integral role to play in helping support our leaders and their various initiatives.

What will your typical day look like?

The Deloitte hybrid work model strives to provide flexibility to practitioners by empowering them to make purposeful choices around where and how they work. However, there are some roles within our firm that do require location-specific work, which includes this role. As such, there will be times where various business needs will require that you work in person from the St. John’s, NFLD office.

As an Executive Assistant, your duties will include but not be limited to:

• Calendar management, including proactively identifying and resolving conflicts.
• Travel coordination, including arranging visas, following security protocols and immigration processes.
• Inbox management, including organizing and escalating time-sensitive emails and approvals.
• Time and expense management.
• Meeting and event (internal and external) coordination.
• Draft, edit and distribute communications.
• Peer-to-peer buddy support, teaming and collaboration.

About the team

As a part of the Executive Support Services team within Central Business Services, we work to leverage appropriate firm resources to manage, own and minimize administrative tasks for our clients. Our team handles work-related matters on behalf of and alongside the Partners in a fast-paced environment. We focus on growth, connection, and continuous on-the-job learning and collaboration.

Enough about us, let’s talk about you

You are someone with these required skills, experience & qualifications:

• Three (3) years of executive support services experience in a customer-service-driven, fast-paced setting or similar transferable skills.
• Strong focus on customer service excellence, quality, attention to detail, confidentiality, and continuous improvement.
• Collaborative, skilled at building effective relationships and a professional network.
• Flexible, embraces change with enthusiasm, and able to pivot quickly.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and able to learn new technologies and tools.
• Anticipates needs, demonstrates resourcefulness, and applies critical thinking to act proactively.
• Flexibility to work overtime when needed.
• Excellent communication in English is required.

It would be great for you to have some of these nice to haves as well:

• Previous experience in a professional services firm is an asset.
• Fluency in French and Spanish is an asset.

Total Rewards

The salary range for this position is $47,000 - $78,000, and individuals may be eligible to participate in our bonus program. Deloitte is fair and competitive when it comes to the salaries of our people. We regularly benchmark across a variety of positions, industries, sectors, targets, and levels. Our approach is grounded on recognizing people's unique strengths and contributions and rewarding the value that they deliver.

Our Total Rewards Package extends well beyond traditional compensation and benefit programs and is designed to recognize employee contributions, encourage personal wellness, and support firm growth. Along with a competitive base salary and variable pay opportunities, we offer a wide array of initiatives that differentiate us as a people-first organization. On top of our regular paid vacation days, some examples include: $4,000 per year for mental health support benefits, a $1,300 flexible benefit spending account, firm-wide closures known as "Deloitte Days", dedicated days of for learning (known as Development and Innovation Days), flexible work arrangements and a hybrid work structure.