Executive Assistant (Central)

Your new company

Client is a engineering company seeking to hire a Executive Assistant

Location: Central
Salary: 3000 - 3800
Duration: 1 Year Contract (Extendable)

Your new role

• Contract Administration | Procurement & Purchase Order Management | Vendor Management | Administrative Support
• Prepare, review and maintain contracts, agreements, amendments and other commercial documentation in accordance with company procedures.
• Coordinate with business stakeholders and end-users to understand and document procurement, service and contractual requirements.
• Track contract validity, renewals, key milestones and compliance requirements, ensuring documentation is completed accurately and on time.
• Create and process Work Orders (WO), Shopping Carts, Purchase Requisitions (PR) and Purchase Orders (PO) through internal procurement systems.
• Manage PO activities from approval and issuance through to fulfilment, completion and closure.
• Prepare PO Completion Certificates, Service Acceptance Certificates and other supporting procurement documentation.
• Coordinate with procurement and finance teams to support invoice processing and timely vendor payments.
• Support vendor onboarding, registration, quotation requests, evaluations and contract renewals, while maintaining accurate vendor records.
• Maintain organised contract and procurement records, and provide documentation required for internal and external audits.
• Prepare reports, track budgets and expenditures, and work with cross-functional teams to ensure smooth and compliant contract and procurement operations.

What you'll need to succeed

• Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management or a related discipline.
• Minimum 3 to 5 years of relevant experience in contract administration, procurement support or administrative operations.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call Rachel at Hays on +65 6027 1923 or email Rachel.Tang@hays.com.sg for a confidential discussion.

Referrals are welcome.

Registration ID No. R24121588| EA License number: 07C3924 |Company Registration No. 200609504D