Executive Assistant- CFO

Job Title: Executive Assistant - CFO
FLSA Status: Exempt
Department: Ops Executive
Hours of Operation: Monday - Friday, 8:00 – 5:00

General Job Summary:
Assists Chief Financial Officer in all daily activities.
Organizational Duties and Responsibilities:

Supports the mission, vision and philosophy of the Bank. Complies willingly with all organizational policies and procedures.
Supports all functions that maintain compliance with regulatory agencies.
Expected to be a proactive, team player

Essential Duties and Responsibilities:

Answer phones, maintain calendar, schedule meetings and maintain to do lists.
Create and maintain various reports as needed.
Attend meetings as specified and keep minutes, if needed.
Coordinate travel when needed.
Maintain records and assist with audits and coordinate related responses.
Facilitate monthly meetings as needed, prepare agendas.
Assist in the ordering of office supplies for the department and distributing department mail
Assist with project management (including, but not limited to mergers and acquisition, product implementation, etc.)
File and organize project and committee materials.
Track and report personnel goals and metrics.
Prepare and file expense reports.
Coordinate document retention
Make independent decisions as requested by the Chief Financial Officer and Principal Accounting Officer.
Help support the Bank’s accounting function, as necessary.
Other duties as assigned.

Working Conditions: Office environment

Minimum Job Requirements:
Education: High School/GED required, College preferred.
Experience:

Minimum of 5 years administrative experience
experience supporting an executive preferred
Banking experience preferred

Specific Skills:

Typing of 45 WPM minimum
Strong Microsoft WORD and EXCEL skills
Ability to use independent judgment and make decisions
Good communication skills – both written and verbal, including strong business writing skills
Ability to maintain confidentiality
Knowledge of business etiquette
Must be detail oriented, professional in appearance and demeanor

Comprehensive Skills:

Employees are expected to represent Stock Yards Bank & Trust in a professional manner to customers and outside contacts
Employees must have excellent interpersonal communication skills, consisting of the ability to write and speak effectively to others
Employees must be a productive team player, with the ability to learn, apply training and comprehend policies and procedures
Employees should also be flexible to changing working situations and able to meet deadlines as they arise

Physical requirements:
The physical demands described here are representative of those that must be met by an employee in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary work performed in an office environment
Ability to sit for extended periods of time while working at a computer
Frequent use of hands and fingers to operate a computer, keyboard, mouse, and other office equipment
Ability to speak clearly and hear well enough to communicate with clients, team members, and vendors via phone, video, and in person
Visual acuity sufficient to read computer screens, printed documents, and financial data
Occasional standing, walking, bending, or reaching
Ability to lift and carry up to 10–15 pounds occasionally (e.g., files, office supplies)