Executive Assistant

At A Glance

Channel Partners Solutions is seeking an experienced Executive Assistant to support our Chief Executive Officer. This is not a traditional executive support role. As the Executive Assistant to the CEO, you will serve as a trusted partner responsible for keeping the CEO's operating rhythm running seamlessly while he travels extensively, approximately 60% of the time. You will be empowered to make decisions, prioritize issues, and ensure business momentum continues whether the CEO is onsite, traveling, or in meetings.

Success in this role requires exceptional judgment, independence, discretion, and the ability to anticipate needs before they arise. You'll play a critical role in managing communications, coordinating executive priorities, and protecting the CEO's time and attention so he can remain focused on the highest-impact activities.

This role requires on-site work from our Tampa office, along with flexibility and responsiveness during business hours. Occasional support outside of regular hours may be required during executive travel, board meetings, or other high-priority business events. The focus is on accountability, partnership, and outcomes, not continuous on-call availability.

This is a unique opportunity to work closely with the CEO, gaining exposure to strategic decision-making and company operations. Although this is not a Chief of Staff role, it offers meaningful autonomy, executive-level visibility, and the chance to become a highly trusted business partner.

ABOUT CHANNEL PARTNERS

Channel Partners Solutions is a family office-backed retail services company formed through the acquisition of five businesses. We provide merchandising and project execution, assisted sales and training, experiential marketing, and specialty services to some of North America's largest retailers, including Best Buy, Home Depot, Lowe's, Target, Costco, Sam's Club, and Walmart.

We employ approximately 750 full-time and 4,500 part-time team members nationwide. As we continue integrating five companies into a single operating platform, we operate in a dynamic environment characterized by rapid growth, evolving processes, and changing priorities.

Minimum Pay

USD $95,000.00/Yr.

Maximum Pay

USD $110,000.00/Yr.

What We Offer

• Biweekly pay and early wage access - get paid when you need it!
• Health and wellness benefits plans
• Paid time off and holidays
• 401(k) with employer matching
• Employee discounts
• Referral bonus
• Tax savings with flexible spending accounts for parking, transit, dependents, and healthcare costs
• Opportunity to work with a growing company that actively rewards and promotes its employees

What You'll Do

Executive Calendar & Travel Management

• Own and manage a complex, fast-changing executive calendar across multiple time zones
• Coordinate all travel arrangements, including frequent itinerary changes and last-minute adjustments
• Ensure the CEO is fully prepared for meetings, events, and travel commitments, with follow-up actions tracked and managed

Communication & Inbox Management

• Manage and prioritize the CEO's email communications, identifying critical matters and ensuring timely responses
• Draft and manage correspondence in the CEO's voice with increasing autonomy over time
• Exercise sound judgment regarding what requires executive attention and what can be resolved independently

Meeting Preparation & Follow-Through

• Prepare briefing materials, agendas, and supporting documentation for executive leadership meetings, board meetings, sponsor engagements, and client visits
• Capture action items, commitments, and decisions, driving follow-up and accountability across the organization
• Coordinate with senior leaders and stakeholders to ensure agreed-upon deliverables are completed

Board & Executive Coordination

• Coordinate board meeting schedules, deadlines, materials, and communications
• Serve as a primary point of contact for board members, sponsors, and key internal stakeholders
• Support executive leadership initiatives and ensure alignment across multiple priorities

Executive Administration & Operational Support

• Manage expense reporting, contract routing, vendor coordination, and other executive administrative responsibilities
• Assist with occasional personal logistics and special projects as needed
• Anticipate challenges, proactively identify solutions, and maintain smooth day-to-day operations

Strategic Gatekeeping & Decision Support

• Protect the CEO's time by appropriately triaging requests, meetings, and communications
• Make informed decisions on behalf of the CEO when appropriate and provide updates on actions taken
• Build strong working relationships while ensuring individuals feel supported and well-served

What You'll Bring

Experience and Education:

• Minimum of 5 years of experience supporting a C-level executive, preferably a CEO, President, or senior business leader
• Demonstrated experience supporting an executive with extensive travel responsibilities or overseeing a multi-site operation
• Proven ability to make decisions on behalf of senior executives and operate with a high degree of autonomy
• Experience supporting board meetings, executive leadership teams, and high-level stakeholder engagement strongly preferred
• Experience within a family office, private equity-backed organization, or a company undergoing significant growth, transformation, or integration is highly desirable
• Background supporting organizations with distributed workforces, such as retail services, field operations, distribution, construction, or similar industries preferred

Skills and Attributes:

• Exceptional written and verbal communication skills, with the ability to represent an executive professionally and effectively
• Strong judgment and decision-making skills with the confidence to act independently
• High level of discretion and professionalism when handling confidential and sensitive information
• Ability to thrive in a fast-paced environment with shifting priorities and competing demands
• Highly organized with exceptional attention to detail and follow-through
• Proactive, resourceful, and solutions-oriented mindset
• Strong relationship-building and stakeholder management capabilities
• Advanced proficiency with Microsoft 365 and the ability to quickly learn and adapt to new technologies and tools
• Demonstrated ability to anticipate needs, identify potential issues, and implement solutions before problems arise

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to:

• Prolonged periods of sitting and working at a computer
• Occasionally lift and carry up to 20 lbs (files, records, and office materials)
• Frequent communication by phone, video, and email with internal and external parties

Important Information

Channel Partners Solutions is an equal opportunity employer in every aspect of employment, including but not limited to; selection, training, development and promotion of the most qualified candidates and employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by state or local law. Channel Partners is committed to equal employment opportunity in all other privileges, terms and conditions of employment that may not be covered in this statement. Channel Partners is an at-will employer.

Channel Partners is a team of experts delivering end-to-end retail, marketing, and consumer activation solutions across industries. We connect every part of the retail ecosystem to move brands forward with precision, speed, and measurable impact. Visit us at www.channelpartners.com for more information.

Channel Partners is committed to protecting applicant privacy, and any personal information submitted during the hiring process is used solely for recruitment purposes in accordance with our privacy policies and applicable data protection laws, including CCPA. We restrict access to applicant data to authorized personnel and maintain safeguards to prevent unauthorized access or misuse. Applicants may have rights under these laws—such as accessing, correcting, or requesting deletion of their information—and can contact Human Resources with any questions or to exercise these rights. To view our privacy policies, please visit Privacy Policy and California Privacy Rights.