Executive Assistant
Posted
Established in 1968, Cherry Coatings is one of the largest commercial paint contractors in the country. We are a family-owned business that provides architectural, industrial, and maintenance coating services for some of the most recognizable facilities in Texas, Arizona, Tennessee, and beyond. Our strong emphasis on high-quality service and client satisfaction has made us the select partner for general contractors, property management firms, and facility managers.
Please complete our Culture Index Survey as part of your application. Candidates who do not complete the Culture Index Survey will not be considered. You can find a link to the survey here.
The Executive Assistant is responsible for providing high-level administrative and operational support to the Cherry Coatings C-suite team. The ideal candidate is highly detail-oriented, proactive, resourceful, and solutions-oriented, with the ability to manage multiple priorities while maintaining a positive and professional demeanor. This position is fully in-person (Monday through Friday from 7:30am to 4:30pm).
Responsibilities:
- Coordinate scheduling and closely manage executive calendars
- Manage, coordinate, and arrange complex travel and travel-related activities for multiple stakeholders, including hotel booking, transportation, itineraries, reservations, and meal coordination
- Assist with expense reporting, tracking receipts, and bookkeeping tasks
- Proactively troubleshoot potential issues and scheduling conflicts to resolve problems before they happen
- Manage professional and personal scheduling and communication, including agendas, mail, email, calls, client management, and other company logistics
- Prepare meeting agendas, briefing materials, presentations, and reports
- Plan and coordinate executive meetings, leadership dinners, retreats, market visits, and other corporate events
- Manage communication between internal and external executives on various projects and tasks
- Ensure that responses to both internal and external inquiries are prompt and accurate
- Coordinate, prep, and attend meetings, showing presence, attentiveness, and follow up on action items as needed
- Plan and orchestrate work to ensure senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Conduct all actions with strict adherence to confidentiality and exercise sound judgment when handling sensitive information and communications
- Maintain and refine internal processes that support C-Suite level executives
- Work alongside the C-Suite on various project-based tasks
- Other duties as assigned
Qualifications:
- Experience providing high-level support to executive teams (preference for C-suite), with an understanding of what it takes to keep executives organized, prepared, and one step ahead
- Strong expense tracking and management experience with industry-standard expense platform(s)
- Ability to travel domestically up to 10%
- Strong attention to detail and the ability to juggle multiple responsibilities simultaneously
- Flexibility with the ability to think quickly on your feet and pivot when schedules or priorities change unexpectedly
- A natural problem-solver who takes initiative, thinks ahead, and enjoys finding solutions before challenges become problems
- A proactive, resourceful, and solutions-oriented approach to work
- The ability to maintain strict confidentiality and use sound judgment when handling sensitive communications
- Strong time-management skills and the ability to organize and coordinate multiple projects simultaneously
- Excellent written and oral communication abilities with an aptitude for problem-solving
- An eager, positive, and can-do attitude paired with an outstanding work ethic and willingness to jump in wherever needed
- A polished, professional appearance and demeanor, with the ability to represent the executive team with confidence and professionalism
- The ability to work on-site
Job Type:
Full-time.
Full-time.
Benefits:
- Outstanding work environment
- Paid holidays
- Flexible paid vacation
- Medical
- Dental, vision, and life
- 401k
- Profit-sharing
- Bonus and career growth potential
Cherry Coatings is an Equal Opportunity Employer.