Executive Assistant

Executive Assistant

About Citco

Since the 1940s Citco has provided specialist financial services to alternative investment funds, investors, multinationals and private clients worldwide. With over 6,000 employees in 45 countries we pioneer innovative solutions that meet our clients’ evolving needs, and deliver exceptional service.

Our continuous investment in learning means our people are among the best in the industry. And our corporate social responsibility programs provide meaningful and fulfilling work in the community.

A career at Citco isn’t just a job – it’s an opportunity to excel in an environment that genuinely supports your personal and professional development.

About the Role:

This position will support a Head of Operations and will work primarily out of New Jersey offices. The role requires a dynamic, experienced, individual who is able to multi-task and has fundamental legal knowledge. This position requires someone who is highly proficient in data analytics using Excel and preparing PowerPoint presentations.

Job Duties in Brief:

• Follow up and respond to email and post correspondence
• Assist with booking and manging travel arrangements, itineraries or other duties related
• Prepare expense reports as requested for Managing Director and other senior leaders
• Calendar management, requiring interaction and coordination with internal/external executives and their assistants to coordinate complex meetings;
• Work closely with external partners, assistants, vendors and other stakeholders to schedule meetings or events.
• Handle highly sensitive and confidential matters relating to the daily activity of the department and organization
• Perform other duties as assigned

About You:

• High School degree or equivalent in related training and experience
• Minimum of 7+ years related experience supporting senoir leaders in a fast paced and professional environment is required
• Advanced proficiency with Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word) is required;
• Demonstrated proficiency in interpersonal and communication skills including verbal and written English
• The ability to handle confidential assignments with tact and diplomacy;
• Flexibility in work schedule according to project and business needs
• The ability to work in a deadline-driven environment;
• Strong problem-solving, strategic and creative thinking, and decision-making ability;
• Detailed-oriented with the ability to prioritize and manage differing needs of the business;
• Ability to work independently, or as a team member, while maintaining focus and productivity;
• Top applicants must be organized with strong time management skills.

What We Offer:

• A challenging and rewarding role in an award-winning global business.
• Opportunities for personal and professional career development.
• Great working environment, competitive salary and benefits, and opportunities for educational support.
• Be part of an industry leading global team, renowned for excellence.

Confidentiality Assured.

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