Executive Assistant

Position Summary:
Under the direction of the Administrative Supervisor, the executive assistant is Responsible for supporting and
assisting the City Council by performing executive secretary, administrative, legislative, technical and office
management functions. Assists the City Council on a variety of initiatives, projects, events, legislative priorities,
and issues including researching and responding to questions from citizens and stakeholders. Responsibilities
include but are not limited to acting as liaison with local, state, and federal agencies while fostering close working
relationships with the City Manager, City Council, department heads and staff. Works independently and
establishes office procedures and work routines. This position requires a high degree of confidentiality and
discretion in a publicly sensitive environment.

Essential Duties and Responsibilities:

• Strong organizational, administrative, and technical skills, including proficiency with computers and office
• software.
• Anticipates the needs of City Council, takes initiative, and proactively addresses issues before they
• become urgent.
• Effectively plans, prioritizes, and coordinates meetings, communications, projects, events, and other
• Council activities.
• Coordinate travel arrangements, including scheduling, lodging, transportation, itineraries, and related
• logistics.
• Communicates professionally and effectively with elected officials, employees, vendors, citizens, and
• stakeholders.
• Demonstrates excellent oral and written communication skills, including preparing clear and accurate
• correspondence and reports.
• Identifies problems, analyzes information, exercises sound judgment, and implements practical solutions.
• Maintains accuracy, attention to detail, and a commitment to high-quality work and continuous
• improvement.
• Provides exceptional customer service, responds promptly to requests, and follows through on
• commitments.
• Handles difficult and unexpected situations with professionalism, tact, patience, and confidence
• Uses time efficiently, develops realistic action plans, and adapts to changing priorities.
• Demonstrates reliability, punctuality, professionalism, and a commitment to effective public service.
• Performs related duties as assigned.

Additional Duties and Responsibilities:

The duties listed are typical for this classification; however, incumbents may not perform all listed tasks and may
be required to perform additional or different duties as needed to address business needs and evolving practices.

Job specifications outline the minimum qualifications necessary for entry into the position but do not necessarily
reflect the qualifications of current incumbents.