Executive Assistant
About our company
Confie is the largest independent personal lines insurance agency and broker in the United States—serving customers nationwide. In 2010, we established our Shared Services Center in Tijuana, Baja California, creating a world-class operation built to efficiently support our customers, drive innovation, and develop exceptional talent. Since then, our Mexico operation has become a vital extension of our organization, strengthening the work that powers our U.S. business and elevating the experience of customers across all 50 states. Today, more than 1,800 team members—both on-site and remote—help fuel our success with a focus on quality, consistency, and operational excellence.
Our growth reflects a deep investment in technology, continuous improvement, and—most importantly—our people. We foster an inclusive, fast-paced, and collaborative culture where employees are encouraged to grow and build long-term careers with a company shaping the future of insurance.
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We are looking for a proactive Executive Assistant to provide high-level support to our executive team, helping drive efficiency, communication, and business success across the organization.
In this role, you will be a trusted partner to leadership, managing priorities, coordinating key initiatives, and ensuring seamless day-to-day operations. If you enjoy problem-solving, multitasking, and working closely with senior leaders, we'd love to hear from you.
What You'll Do
- Manage complex calendars, meetings, appointments, and executive schedules.
- Coordinate internal and external communications, including emails, phone calls, and correspondence.
- Arrange domestic and international travel, including flights, accommodation, transportation, and detailed itineraries.
- Prepare, edit, and proofread presentations, reports, and business documents.
- Organize meetings, create agendas, capture meeting minutes, and track action items.
- Support the planning, execution, and follow-up of key projects and strategic initiatives.
- Handle highly confidential and sensitive information with professionalism and discretion.
- Plan and coordinate corporate events, conferences, and team gatherings.
- Serve as a liaison between executives and internal/external stakeholders, fostering strong professional relationships.
- Help drive operational excellence by anticipating needs and proactively resolving issues.
Requirements
- Previous experience as an Executive Assistant.
- Experience supporting senior leaders or executive teams preferred.
- Advanced English level (C1).
- Previous experience with Project Management methodologies (plus).
- Ability to maintain confidentiality and exercise sound judgment.
Benefits
- Competitive weekly salary
- Legal benefits
- Christmas bonus
- Savings fund
- Profit sharing (PTU)
- Vacation days
- Vacation premium
- Extra paid days off
- Private medical insurance and preventative care
- Friendly work environment
- Financing and discounts at local restaurants and coffee shops
- Growth opportunities