Executive Assistant - Contractor
About the Role
iCapital is looking to hire an Executive Assistant Contractor to provide administrative support to managing directors in the New York and tri-state area offices. This individual will regularly interact and work with senior members of the team including managing directors and managing partners.
Responsibilities
- Manage calendars of several senior managers with a high level of detail, coordinating, and prioritizing daily tasks.
- Arrange complex and detailed travel plans.
- Process expense reports in a timely manner.
- Format information for internal and external communications such as memos, emails, presentations, and reports.
- Help move along deliverables, facilitate special requests, and contribute and execute last-minute ideas.
- Work as part of the larger Facilities and Administration team and support fellow executive assistants as needed.
Qualifications
- 7+ years of experience as an executive assistant working with senior level management
- Undergraduate college degree is required
- Able to manage up through tact and anticipation of needs
- Possess a strong attention to detail and a high level of confidentiality
- Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint)
- Excellent written and verbal communication skills
- Strong experience managing schedules and processes in a fast-paced environment
- Experience scheduling global travel, across multiple time zones, and multi-leg trips
- Team player and comfortable working with 30+ people, reporting to a senior admin
- Comfort operating within a dynamic environment and executing in situations where paths are uncharted
- Able and willing to provide executive support beyond the scope of a typical workday
Benefits
The hourly pay range for this role is $50/hr to $55/hr. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).
We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.
For additional information on iCapital, please visit https://www.icapitalnetwork.com/about-us Twitter: @icapitalnetwork | LinkedIn: https://www.linkedin.com/company/icapital-network-inc | Awards Disclaimer: https://www.icapitalnetwork.com/about-us/recognition/
iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
As published by greenhouse · 15 questions · 1 written answer
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter, Location
Short answers (9)
- Preferred First Name
- What is your LinkedIn profile URL? If applicable, please share the link. optional
- What is your personal website or online portfolio? If applicable, please share the link. optional
- What is your full legal name?
- Are you subject to any form of Garden Leave or a Non-Compete Agreement? If yes, please provide detail below.
- What is your desired base salary expectation? Please specify the amount and currency.
- What is your desired total annual compensation when considering an equity award? Please specify the amount and currency.
- If "Employee Referral" was selected for "How did you hear about this job?" please type the full name of the referring employee. If not, please type in "N/A".
- What is your desired bonus expectation? Please specify the amount and currency.
Pick from a list (5)
- Are you legally eligible to work in the country where this role is located?
- How did you hear about this job?
- iCapital is an office-first culture, as such all employees are required to work in the office Monday-Thursday, with the flexibility to work remotely on Friday, depending on the department. Please review the job description before applying, to identify the specified location/s for the role.
- Do you currently require any type of visa sponsorship for employment?
- Do you require any type of visa sponsorship for employment in the future (i.e. student visa transfer to H1B, etc)?
Written answers (1)
- What forms of deferred compensation do you currently have (e.g., unpaid or deferred bonus, equity, or other long‑term incentive plans)? Please provide as much detail as possible. If no form of deferred compensation exists, please input N/A for this question.