Executive Assistant - COO
Position Summary
* Commitment to cultural competence, cultural sensitivity and meeting needs of customers with Limited English proficiency (LEP)
* Conformance with policies governing Patients' Rights, HIPAA Privacy Rule, and other confidentiality of information.
* Thorough knowledge of principles of effective communications, liaison with all levels of management and physicians.
* Alertness and skill in recognizing activity demands prioritizing work as needed
* Ability to maintain relationships that facilitate task accomplishment, cooperation and conflict resolution
* Ability to receive guidance and supervision, to follow work rules. Safety practices and procedures and meet deadlines.
* Provide supportive services to Administrative Officers, including general office duties and high volume of calls.
* Professionally meet, greet and direct all key personnel and guests.
* Coordinate and maintain calendars and schedules.
* Manage and process bi-weekly payroll on Ultipro System for the administrative staff.
* Facilitate the execution of all check requests, purchase requisitions, payroll authorizations and personnel requisitions from all medical departments.
* Prepare, Type and distribute all correspondence.
* Coordinate event planning and logistics.
* Maintain up-to-date listings of Administrative Managers and Senior Cabinet Members.
* Commitment to excellence in customer service
* Commitment to educational mission
* Manage the handling of confidential information appropriately and exercise care in safeguarding proprietary information
* Coordinate and maintain filing system.
* Interact with other departments and affiliated centers.
* Perform any other duty within the express or implicit terms of the duties hereunder that may be necessary for the best interest of Wyckoff Heights Medical Center.
* Ability to handle multiple tasks
* Accuracy and efficiency
* Strong organizational skills
* Strong concentration skill
* Efficiency in processing information either written or spoken
* Ability to apply principles of logical thinking
Position Requirements
This position requires a minimum formal education of High School Diploma or equivalent and a minimum of 3 years job-related experience.