Executive Assistant, Corporate Legal Affairs

What are your contributions to the team?

We are looking for an Executive Assistant to support our Corporate Legal Affairs team. This full-time position is based at our head office in Dorval with our team working in a hybrid office-remote environment.

In your role, you will:

• Accomplish various administrative tasks which will require a good understanding of the business activities and department practices.
• Coordinate agendas, schedule meetings (internal and external), support material preparation and attend to logistics.
• Draft certain documents and coordinate various signatures.
• Support the team in managing various reports, deliverables, and timelines.
• Coordinate travel reservations and prepare expense claims.
• Coordinate invoice approvals and payments.
• Ensure diligent follow-up on a variety of department activities and files.
• Create and maintain databases/business records and see to organize and maintain these records.
• Perform other duties as assigned.

How to thrive in this role?

• You hold a College Diploma in office management, business administration or equivalent.
• You have more than 5 years of relevant experience or equivalent combination of education and experience.
• You are a team player and appreciate the dynamic of working as part of a group.
• You are discreet and professional.
• You are a good communicator and feel comfortable interacting with all levels of the organization.
• You are flexible and can manage rapidly changing and time-sensitive demands.
• You are autonomous and self-driven.
• You have a clear attention to details and work with rigor and discipline.
• You have mastered the advanced tools of the Microsoft Office suite, and you have practical experience using various computer applications (i.e., Outlook, Word, Excel, Powerpoint, SAP, Concur, etc.).
• You are bilingual, English and French, spoken and written and have excellent grammar.
• You are excellent at identifying and managing priorities and respecting deadlines.
• You are able to work under pressure and remain calm and will be available to provide support outside of usual business hours, if and when required.