Executive Assistant

Job Advert

Job Title: Executive Assistant

Job Type: On-site, Full-time

Reporting Line: Managing Director

Department: Office of the Managing Director

Role Summary

Our client is a newly established Nigerian franchise of an established international consumer electronics and home appliances brand, known for making quality technology affordable. The company is launching in Abuja, with plans to expand across Nigeria and West Africa.

The Executive Assistant will be the right hand to the Managing Director as the company stands up the business, keeping them organised, the office running, and launch work moving, and acting as a key link with the international franchisor team. This role is expected to also help build the systems everyone else relies on, from filing structures to vendor lists to onboarding packs.

Key Responsibilities

Executive Support

• Manage the Managing Director's calendar, meetings, travel and correspondence across Nigeria and international time zones

• Act as first point of contact for partners, franchisor representatives, vendors, regulators and visitors

• Prepare meeting agendas, take minutes and track actions to completion

• Draft letters, reports, presentations and internal communications

Franchisor Coordination

• Schedule calls with the international franchisor team and prepare updates and reports

• Track franchise deliverables, deadlines and document requests

Office Setup and Launch Readiness

• Coordinate office setup and ongoing administration: suppliers, facilities, equipment, utilities and supplies

• Support launch readiness, including product shipment logistics and store or showroom fit-out, working with clearing agents, contractors and suppliers

• Support company setup tasks such as statutory registrations, permits and document collation with external advisers

• Step in to coordinate launch events, site visits and special projects

Administration, HR and Finance Support

• Maintain organised digital and physical records, contracts and company documents

• Support recruitment logistics and new-hire onboarding for the founding team

• Track petty cash, process invoices and expense claims, and liaise with the Accountant
  

Education, Qualification and Experience

Essential Requirement

• 5+ years as an Executive Assistant, Personal Assistant or Office Manager

• Exceptional organisation; juggles competing priorities without dropping details

• Strong written and spoken English; polished, professional communicator

• Advanced Google Workspace and/or Microsoft 365 skills

• Discretion with confidential information

• Working knowledge of Abuja business processes, vendors and logistics

• Self-starter who is hard-working, comfortable with start-up pace and willing to wear multiple hats

• Based in Abuja and available full-time and exclusively

Strongly Preferred

• Experience supporting a founder or senior executive

• Consumer electronics, retail, import and distribution, or multinational subsidiary experience

• Experience coordinating with an international head office or partner

• Office setup, procurement or HR administration experience

• Bachelor's degree or HND