Executive Assistant

If you join our team, here are some of the perks you can expect:

• A competitive total rewards package with 4 weeks paid time off for full-time employees, work anniversary paid time off, paid volunteer time off, and 12 paid holidays
• Comprehensive medical, dental, and vision plans with employer contributions to supercharge your Health Savings Account
• Up to a 4% match on 401(k) contributions
• UP to twelve weeks of fully paid parental leave
• An extensive Employee Assistance Program that provides personalized care options for your whole household
• Ample opportunity to learn, develop and grow with access to LinkedIn Learning, career and leadership development programs, job shadowing, a mentor program, and tuition reimbursement up to $5,250/year

Location

• Hybrid: Employees who are able to perform the essential functions of their jobs away from an Elevations location may do so with the expectation that they are onsite at least fifty percent of the time over a two-week pay period.

Summary/Objective

The Executive Assistant is responsible for a broad range of administrative functions in support of executive leadership, teams, and company-wide initiatives. This position will exercise judgment and proactive support in executing operational and tactical tasks. The Executive Assistant requires the ability to anticipate needs, think critically, work collaboratively, and offer solutions to problems with a high level of professionalism and confidentiality. To be successful in this role, the Executive Assistant will be skilled with time management and ability to meet deadlines, oral and written communication skills, Organizational skills and the ability to multitask, problem-solving and decision making, proactivity and self-direction, a positive attitude and strong interpersonal skills, flexible and willingness to help others Attention to detail.

Essential Functions

• Supporting the executive with administrative tasks such as: actively managing the executive calendar, making travel arrangements, creating expense reports, taking meeting notes, preparing documents/agendas, editing presentations, drafting communications and other duties as assigned.
• Supporting the functional team with tasks such as: preparing and scheduling meetings, organizing team building events, ordering office supplies, arranging catering, ensuring team coverage, onboarding team members, assisting with employee recognition/happenings
• Supporting company-wide initiatives and events such as: event planning, supporting board of director events, interfacing with regulators, scheduling and note-taking for cross-functional meetings, preparing documents for operational rhythm forums, organizing employee celebrations, arranging catering

Reports To

Chief

Manages

This role does not have supervisory responsibility

Required Skills, Education and Experience

• 6+ years of executive administration experience
• Excellent written and verbal communication skills
• Advanced knowledge and demonstrated ability in Microsoft Office suite
• Ability to provide high level customer service
• Ability to handle highly confidential or private information
• Ability to be dynamic, demonstrate initiative, and multi-task
• Ability to organize quickly and pay attention to details

Preferred Skills, Education and Experience

• Bachelor’s degree in any discipline

Work Environment

Elevations uses multi-factor authentication to keep our data safe. As such, a personal smartphone is a requirement for employment with us. This job operates in an office setting and routinely uses standard office equipment.

Physical Requirements

• All other positions: Sitting frequently, walking occasionally, use of hands frequently, hearing constantly, talking frequently, exerting up to 10 lbs of force occasionally to lift, carry, push, pull, or move objects

Position Type/Expected Hours of Work

Full Time

Compensation Information:

Anticipated Application Window:

This role is anticipated to close within 35 days from the date of posting. However, if the position has not been filled, Elevations may keep the application period open longer.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.