Executive Assistant

About the company:

Our client is a global green technology company that provides renewable energy solutions for enterprises, governments, and institutions. Encompassing three major business sectors - Smart Wind Turbines, Energy Storage, and Green Hydrogen Solutions, they construct comprehensive solutions for energy transformation.

Today, this industry-leading global firm leverages its global network of R&D and engineering centers across the globe to continuously lead global green technology development. It has achieved carbon neutrality across its global operations by 2022 and will achieve carbon neutrality throughout its value chain by 2028.

About the role:

The ideal candidate will provide top-level assistance for European Region executive. They should be well-organized and be comfortable scheduling meetings and ensure the implementation/progression according to the meeting plan. This individual should be able to draft documents and help the executive with any necessary meeting preparations.

Key responsibilities:

1. Responsible for the daily schedule management, travel booking of senior executive, documentation management and preparation, daily admin support;

2. Preparation and organization of high-level meetings, meeting summary and meeting minutes, follow-up and track the implementation of meeting resolutions; and reception external customers.

3. Track and implement key business/projects, track KPIs progression and update;

4. Daily information processing, coordination and communication internally and across departments, and optimise the work processes;

5. Participate in some administrative work of the company, optimize administrative processes and improve efficiency; and logistics support

6. Create positive organizational atmosphere by team building within the department, organization and preparation of annual meetings, maintenance of internal and external relations, etc.

7. Achieve secretary professional standards: professional practice of secretaries, present positive corporate image, and challenger culture practice

Requirements

1. Bachelor's degree from an accredited college or university

2. Fluent in Mandarin, German and English in speaking, reading, listening and writing.

3. Work experience as secretarial or general assistant, familiar with daily administrative management processes and specific work scope

4. Proficient in using MS Office software, specially Power Point and Excel for meeting preparation and follow up

5. Have solid knowledge of writing, and be able to write or proofread important written materials;

6. Enthusiasm for working with multiple departments and people

7. Ability to cope with work pressure, resilient, able to handle multiple complex tasks/activities simultaneously and emergencies flexibly

8. Have good professional quality and professional ethics

Desired Characteristics

1. Strong enthusiasm to be an Executive Assistant

2. Patient, friendly, attention to details, confident to meet & talk to different level and styles of people