Executive Assistant
You will own the founder’s calendar and build the week—deciding what’s scheduled, what’s rescheduled, and what needs immediate attention.
- Manage the inbox end-to-end: you read incoming mail first and handle about nine of every ten messages without the founder.
- Track open items across the business and drive them to closure, keeping status clear and up to date.
- Work alongside our AI system by reviewing and approving what it proposes before anything is sent externally.
- Build and maintain operational playbooks that standardize how we work and why our processes pay off.
- Handle time-sensitive communication with quick, sound judgment and consistent follow-through.
- Provide thoughtful escalation when a decision must be made by the founder—typically after you’ve offered the best options.
This position includes real decision authority and approval rights—meaning you won’t simply support tasks; you’ll help run the operating rhythm of the practice.
What we need from you.
- Excellent written and spoken English (clear, professional, and confident).
- Fast, sound decision-making—you can choose between good options quickly and confidently.
- Genuine satisfaction in getting things in order—you naturally improve clarity, organization, and follow-through.
- Communication preference: a strong preference for calling over emailing, especially when resolution is faster by phone.
- Problem-solving style: when you bring a problem, you also bring three solutions for the founder to choose from.
- People interaction comfort: you are willing to talk with clients/partners and coordinate accordingly.
Not a fit if: you want part-time hours, you require a real estate license as a condition of the role, or you’d rather not talk to people.
Schedule & training: full-time hours set in your local time. You receive personalized training directly from the founder during your first weeks.
Trial: a two-week paid trial period before either of us commits.
- Compensation: $1,500 to $3,000 USD per month, paid in USD.
- Pay review: annually, on a fixed date written into the agreement.
- Training: personally provided by the founder in your first weeks.
- Trial period: two weeks, paid, before either party commits.
- Team proximity: a seat closest to the CEO on a ~20-person team.
- Culture: we reward loyalty, and the average employee has been with the company 2.5 years.
Strong candidates can expect to hear back within two business days.