Executive Assistant

This is a remote position.

• Prepare, compile, and distribute board packages and supporting materials
  
• Coordinate board and committee meeting logistics, including scheduling and platform setup
  
• Take accurate meeting minutes and distribute in a timely manner
  
• Maintain governance records, resolutions, and board documentation
  
• Coordinate board member per diems, travel, and logistics
  

• Draft and coordinate funder reports across multiple funding relationships
  
• Manage a reporting calendar to track submission deadlines and lead times.
  
• Support grant tracking, acknowledgment correspondence, and funder communications
  
• Compile supporting data, appendices, and narratives for grant applications and reports
  

• Manage the CEO’s calendar with strategic prioritization, protecting time for leadership
  
• Schedule and coordinate internal and external meetings across time zones and territories
  
• Set proactive reminders for deadlines, contract renewals, and follow-up sequences
  

• Triage and manage the CEO’s general email inbox, flagging what needs attention and handling routine inquiries
  
• Draft correspondence, briefing notes, and talking points on behalf of the CEO
  
• Prepare pre-meeting briefing notes: who you’re meeting, their background, and what is needed from them
  
• Handle general stakeholder inquiries with professionalism and cultural sensitivity
  

• Manage end-to-end travel logistics: flights, accommodation, and ground transportation
  
• Navigate Northern travel complexities including limited carriers, connection logistics, and remote community access
  
• Build detailed travel itineraries that include meeting context, materials needed, and buffer time
  
• Handle last-minute changes, rebooking, and cancellations in real time
  
• Track receipts and prepare expense reports for sign-off following each trip
  

• Coordinate logistics for EntrepreNorth funder convenings and external speaking engagements
  
• Set up and manage event registration platforms; handle RSVPs and attendee communications
  
• Build run-of-show documents and briefing notes for day-of execution.
  
• Liaise with venues, caterers, A/V providers, and other vendors
  
• Prepare speaker prep materials and post-event follow-up communications
  

• Prepare presentations and supporting materials for leadership and external engagements
  
• Track action items and follow-ups from leadership and team meetings.
  
• Maintain an organized, well-labelled shared file system across Google Workspace
  

• Assist with scheduling Investment Committee (IC) meetings and preparing IC packages and supporting materials
  
• Take and distribute IC meeting minutes; maintain IC governance records and decision logs
  
• Coordinate fund-related correspondence and track follow-up items
  

• Support scheduling and communications with investors, investees, and ecosystem partners
  
• Support Indigenous Policy Circle coordination, including event registration, attendee communications, and session logistics
  
• Assist with event logistics for Sinew-related investor convenings and fund activations
  

• Support document preparation, light research tasks, and presentation materials for the Managing Director
  
• Complete data entry in Zoho CRM and pull standard operational reports for leadership review
  
• Assist with drafting investor update emails, quarterly investor reports, and funder correspondence for MD review
  

Requirements

• 5+ years of experience as an Executive Assistant, Senior Administrative, or comparable leadership-support capacity
  
• Demonstrated ability to manage competing priorities across multiple leaders in a fast-paced, mission-driven environment
  
• Strong written communication skills, including experience drafting professional correspondence, board materials, and funder reports
  
• Proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Gmail) and video conferencing platforms
  
• High degree of discretion, integrity, and confidentiality — this role involves sensitive investment, governance, and organizational information
  
• Self-directed with strong follow-through and exceptional attention to detail Assets
  

• Indigenous identity (First Nations, Métis, or Inuit); preference will be given to Indigenous applicants
  
• Experience working in Northern Canada or with Northern Indigenous communities and organizations
  
• Familiarity with non-profit governance, board processes, and funder reporting requirements
  
• Experience in impact investing, financial services, or Indigenous economic development contexts
  
• Experience coordinating executive travel in remote or Northern geographies, including limited-carrier logistics
  
• Familiarity with CRM systems (Zoho preferred) and financial software (Sage Intacct)
  

Benefits

• Competitive base salary: $70,000 - $85,000
  
• Comprehensive employer-paid extended health, vision, and dental benefits package starting on your first day of employment
  
• Annual Retirement Savings contribution
  
• $1,500 annual professional development budget
  
• 3 weeks of paid vacation
  
• 10 sick and personal days
  
• Winter office closure and Summer schedule
  
• Flexible, remote-first work environment
  
• Travel to the territories, connecting directly with the communities and entrepreneurs we serve
  
• A dynamic, inclusive team culture that fosters innovation and creativity