Executive Assistant

Executive Assistant | Bad Homburg, Germany | Full-Time | Hybrid

Fieldpiece is a global leader in professional HVACR tools and test instruments, trusted by technicians around the world. As we continue to grow our presence across EMEA, we’re looking for an experienced Executive Assistant to support our General Manager and regional leadership team from our new office in Bad Homburg.

This is more than a traditional administrative role. You’ll be a trusted partner to our General Manager, helping manage priorities, coordinate across the business, drive projects forward, and keep our EMEA operations running smoothly.

Why This Role?

You’ll work closely with senior leaders and have visibility across many areas of our EMEA business. One day you may be coordinating executive priorities and international travel; the next, you could be managing a business project, improving a process, supporting our distributor journey, or solving an operational challenge.

If you’re highly organized, proactive, comfortable working independently, and the kind of person who sees what needs to be done before being asked, this is an opportunity to make a meaningful impact in a growing international organization. This is a full-time, hybrid (3 days/week onsite) position.

What You’ll Do

Executive & Administrative Support

• Manage the General Manager’s calendar, meetings, appointments, and travel arrangements.
• Coordinate leadership meetings, off-sites, events, logistics, agendas, and follow-up activities.
• Prepare and edit presentations, reports, correspondence, and other executive materials.
• Help prioritize communications and ensure important actions receive timely follow-through.
• Serve as a trusted point of contact for internal and external stakeholders.

Projects & Business Support

• Manage special projects and initiatives on behalf of the General Manager, taking ownership from planning through completion.
• Conduct research and gather information to support business decisions.
• Help improve processes and systems that make the EMEA organization more efficient.
• Coordinate across functions to keep priorities, deliverables, and stakeholders aligned.
• Support business initiatives such as CRM data quality and maintenance, Net Promoter Score (NPS) processes and reporting, and the distributor journey.
• Anticipate challenges, identify solutions, and proactively keep work moving forward.

Office & Operational Support

• Oversee the day-to-day needs of our Bad Homburg office, including vendors, repairs, supplies, mail, and deliveries.
• Manage office-related budgets, expenses, and documentation.
• Prepare and process expense reports and other administrative documentation.
• Help create an organized, professional, and welcoming office environment.