Executive Assistant (Finance Background Preferred)

Position Overview
We are seeking a highly professional and detail-oriented Executive Assistant with strong financial knowledge and preferably prior banking experience to support senior management and business operations. The ideal candidate will possess excellent organizational and communication skills, strong financial acumen, and the ability to manage confidential matters with discretion and efficiency.
This role requires a proactive individual who can support executives in administrative coordination, financial tracking, reporting, scheduling, and cross-functional communication within a fast-paced international business environment.
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Key Responsibilities
Executive & Administrative Support

• Provide comprehensive administrative support to senior executives and management team
• Manage calendars, appointments, meetings, travel arrangements, and business itineraries
• Prepare meeting materials, reports, presentations, and business correspondence
• Coordinate internal and external communications with professionalism and confidentiality
• Handle sensitive documents, contracts, and confidential business information

Financial & Banking Support

• Assist with financial reporting, expense tracking, reimbursement processing, and budget monitoring
• Coordinate banking-related matters including account management, payment arrangements, and documentation
• Support cash flow tracking, invoice management, and financial record organization
• Liaise with banks, financial institutions, auditors, and external advisors when required
• Assist management in preparing financial summaries and operational reports
• Support compliance and documentation processes related to finance and administration

Coordination & Operations

• Coordinate across departments and external stakeholders to ensure smooth operational execution
• Monitor deadlines, follow up on action items, and ensure timely completion of tasks
• Support business operations, special projects, and ad hoc assignments from management
• Maintain organized filing systems and operational records

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Requirements

• Bachelor’s degree or above in Finance, Accounting, Business Administration, Economics, or related disciplines
• Minimum 5 years of relevant working experience as Executive Assistant, Personal Assistant, Office Manager, or Administrative professional
• Prior banking or financial institution experience is highly preferred
• Strong understanding of financial operations, banking procedures, and administrative coordination
• Excellent organizational, multitasking, and time management skills
• High level of integrity, discretion, and professionalism
• Strong analytical and problem-solving abilities
• Excellent written and verbal communication skills in English and Chinese
• Proficient in Microsoft Office, Excel, PowerPoint, and financial reporting tools
• Ability to work independently in a fast-paced and dynamic environment

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Preferred Qualifications

• Experience supporting C-level executives or senior management
• Familiarity with international business operations and cross-border banking matters
• Experience in multinational companies or family office environments
• Knowledge of accounting systems or ERP platforms is an advantage
• Strong attention to detail and ability to handle high-pressure situations