Executive Assistant for Entrepreneur & Business Development Firm (Full-Time, Remote)

This is a remote position.

We are seeking a highly intelligent, proactive, and resourceful Executive Assistant to support a fast-paced CEO running multiple companies. This is not a basic admin role — you will act as the right hand to the executive, managing priorities, solving problems, and protecting the CEO’s time.

You must be extremely organized, a strong communicator, and capable of making decisions independently.

Key Responsibilities

• Manage complex calendar scheduling across multiple time zones
  

• Prioritize emails, draft communications, and professionally handle correspondence
  

• Organize and manage projects, deadlines, and tasks across multiple businesses
  

• Conduct research, summarize reports, and prepare briefings for decision-making
  

• Monitor and follow up on open projects and commitments
  

• Coordinate meetings, calls, and travel arrangements
  

• Handle confidential information with discretion
  

• Act as a problem solver and gatekeeper to reduce distractions
  

• Liaise with internal teams, clients, and partners professionally
  

Requirements

• Minimum 3 years experience as Executive Assistant, Personal Assistant, or similar role supporting C-Level Executives, Founders, or Entrepreneurs
  

• Proven ability to handle multiple projects, competing priorities, and tight deadlines
  

• Excellent written and verbal English communication skills (near-native fluency)
  

• Highly organized, detail-oriented, and strong time management skills
  

• Tech-savvy: Google Workspace, Slack, Notion, CRMs, Zoom, Calendly, Task Management Tools (ClickUp, Asana, etc.)
  

• Ability to work independently, take initiative, and make decisions
  

• Excellent judgment and emotional intelligence
  

• Comfortable working in a fast-paced, high-growth environment
  

• Confidentiality and discretion are essential
  

• Strong personality with confidence to handle executives and complex situations
  

Benefits

Work Schedule

• Full-Time (40 hours/week)
  

• Monday-Friday
  

• Flexible start time, but able to cover EST/US business hours (minimum 4-5 hours overlap)
  

• Competitive salary (commensurate with experience)
  

• Performance-based bonus potential
  

• Long-term, stable position with opportunity for growth
  

Who You Are