Executive Assistant

Title: Housing Executive Assistant

Unit: Housing

Reports to: Chief Housing Officer

Salary: $35.72 - $38.47 per hour (approximately $65,000 - $70,000 annually)

Status: Full Time; Regular; Non-Exempt

Location: W. 140th Street

Organization Overview: The Fortune Society, Inc. (Fortune) has been working for almost 60 years in service to our mission: to support successful reentry from incarceration and promote alternatives to incarceration, thus strengthening the fabric of our communities. The organization has evolved into one of the nation’s preeminent reentry and justice-informed service organizations, providing formerly incarcerated people with the skills and wrap-around services needed to break the cycle of crime and incarceration and to build productive lives in their communities.

Fortune has grown steadily over the years to an agency with over $100 million in annual budget with approximately 600 staff. We anticipate that we will keep growing, both in size and depth of service. Fortune has a dual mission: both advocacy and service. The advocacy portion of our mission focuses on building a more just criminal legal system and reducing the barriers to reentry into society. The service side of Fortune has evolved to encompass a broad range of programs that started with employment and education and now includes a robust array of services, among them: alternatives to incarceration, supervised release, court advocacy, discharge planning within correctional facilities, licensed outpatient substance use and mental health treatment, a housing continuum ranging from emergency and transitional through permanent congregate and scattered site housing, assistance in obtaining benefits, a care management unit, HIV services, a food and nutrition program, an arts program, lifetime aftercare, policy and advocacy through our David Rothenberg Center for Public Policy, and research through our Center for Research, Inquiry and Social Justice. Each service we provide is informed by the needs of the population we serve. Fortune currently serves approximately 20,000 people a year. Our program models are recognized, both nationally and internationally, for their quality and innovation. We have locations in Brooklyn, The Bronx, Manhattan and Queens.

Position Summary:

The Executive Assistant will be a supportive team player who empowers housing leadership. The ideal candidate will be a problem solver with exceptional communication skills and attention to detail. Directly reporting to the Chief Housing Officer, the Executive Assistant will be involved in all aspects related to Fortune’s continuum of services which includes property management, food and nutrition, transitional and permanent supportive housing.

Core Competencies

Mission and Fit:
Embodies Fortune’s mission, and will be an effective member of the team in furthering it. The candidate should exhibit compassion and understanding for our participants (wherever they are in their re-entry process) and embrace Fortune’s core value that none of us should be measured against the worst things we have done.

Essential Duties and Responsibilities: Responsible for communication, within multiple departments, streamlining support for initiatives and special projects.

• Manage professional scheduling of the Chief Hosing Officer, including agendas, phone calls, meetings, travel and other company logistics.
• Coordinate complex scheduling, as well as flow of information between executives and external providers.
• Maintain professionalism and strict confidentiality with all communication, emails, and documentation.
• Reviewing monthly reports from staff for accuracy and completeness
• Compiling monthly reports on outcomes and preparing follow-up meetings on results
• Taking lead in special projects, related to program coordination
• Assist with administrative duties related to hiring staff and reference checks.
• Collecting and clean data for funder reports
• Taking lead on special projects as assigned by the Chief Housing Officer
• Maintaining agency archive information in such areas as contracts, program and financial reports; and
• Taking on additional responsibilities as needed