Executive Assistant
You’re one step ahead, preparing the executive for what matters most.
As an executive assistant at Gallup, you’ll be the operational extension of a senior leader whose work moves quickly across clients, internal partners and global priorities. This is a highly visible partnership where you’ll protect executive time, keep key decisions moving and directly strengthen business outcomes.
This role goes beyond calendar management. You’ll use judgment to read each situation, anticipate what’s next, follow up until answers land and equip your executive to make every interaction count.
Proactive, accountable and comfortable with ambiguity? Apply today.
What You’ll Do
- Own the executive calendar: Align time with client, prospect and business priorities across competing demands, multiple time zones and shifting circumstances
- Strengthen key relationships: Deliver a polished experience for clients, prospects, internal partners and other influential stakeholders while keeping context and momentum intact
- Keep decisions moving: Track commitments, follow up respectfully and make sure important work never stalls
- Prepare the executive to succeed: Research business, client and global context ahead of meetings and travel, and then build agendas, briefings and background materials
- Coordinate complex logistics: Manage domestic and international travel, in-office meetings and executive hospitality with discretion and a high standard of service
- Drive executive-level projects: Translate priorities into clear actions, coordinate people and resources, and carry work through completion
- Support business development: Maintain accurate CRM records, produce polished proposals and presentations, and follow through on executive commitments
- Exercise discretion: Handle confidential information with maturity and represent Gallup with professionalism
Who We Want
- Proactive integrators who anticipate needs, connect seemingly separate priorities and create structure from incomplete information before problems require executive intervention
- Persistent partners who respectfully pursue answers, prompt action and maintain momentum while bringing warmth and flexibility to every interaction
- Decisive thinkers who naturally discern the context behind requests, distinguish urgent from important and confidently adapt plans when business priorities shift
- Intellectually curious advisers who stay informed on global issues and current events, anticipate the context surrounding high-level engagements, and equip executives with relevant insights and perspectives
- Sophisticated relationship builders who adapt to different personalities, build credibility with senior leaders and external stakeholders, and exercise exceptional discretion in high-profile environments
What You Need
- Bachelor’s degree or equivalent experience required
- At least four years of experience supporting senior executives in a complex, client-facing professional environment required
- Demonstrated success managing complex executive calendars, competing priorities, projects and senior stakeholder relationships required
- Strong written and verbal communication skills, with the proven ability to draft polished executive and client-facing correspondence required
- Strong discretion, sound judgment and experience handling sensitive information required
- Experience using CRM systems, Microsoft Outlook, Word, Excel, PowerPoint and Teams required
- Experience using AI tools to increase productivity, synthesize information and support executive preparation preferred
- Experience preparing executive briefing materials, supporting business-development activities, or coordinating high-level domestic and international engagements preferred
- Experience supporting senior leaders in professional services, financial services, government, public affairs or another high-profile professional environment preferred
- A commitment to working on-site at Gallup’s Washington, D.C., office five days per week with schedule flexibility aligned to executive and client needs required
- Eligibility to work in the U.S. required; this position is not eligible for employment visa sponsorship
What You’ll Experience
- Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.
- An empowering culture:Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.
- Learning and development: Grow in your career as we invest in what you do best, encourage curiosity and create an environment where it’s safe — and expected — to challenge the status quo.
- Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand.
- A vibrant workplace: Enjoy access to exciting public-facing events and our hub for thought leadership in our global headquarters in Washington, D.C., nestled in the nation’s capital and steps away from the National Mall and other historic landmarks.
About Gallup
At Gallup, we change the world, one client at a time, through extraordinary analytics and advice on everything important facing humankind. Learn more about our work and life at Gallup.
Gallup offers a robust benefits package that includes medical, dental, vision, life and other insurance options; a fully vested 401(k) retirement savings plan with company matching; an employee stock ownership program; mass transit reimbursement; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing. We also offer an estimated hourly range of $38-$42 for this role. Hourly pay is based on a variety of factors, including an individual’s education, experience and skills.
Gallup is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity, or any other legally protected basis, in accordance with applicable law.
To review Gallup’s Privacy Statement, please click this link: . This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.
#LI-Onsite
#LI-KR1
Skills
As published by greenhouse · 33 questions · 1 written answer
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter
Short answers (7)
- Preferred First Name optional
- LinkedIn Profile optional
- Address Line 1
- Address Line 2 optional
- City
- If you were referred by a Gallup associate, please provide their name. optional
- Please indicate your hourly rate requirement:
Pick from a list (25)
- Country
- State
- Please indicate which languages you speak in addition to English: optional
- Have you completed an application for any other opportunities at Gallup within the last 2 years?
- Have you ever been employed by Gallup before?
- Please indicate your highest completed level of education.
- How many years of experience do you have supporting senior executives in a complex, client-facing professional environment?
- Do you have experience managing complex executive calendars, competing priorities, projects and senior stakeholder relationships?
- Do you have experience drafting polished executive and client-facing correspondence?
- Please indicate your level of proficiency with CRM systems:
- Please indicate your level of proficiency with Microsoft Outlook:
- Please indicate your level of proficiency with Microsoft Word:
- Please indicate your level of proficiency with Microsoft Excel:
- Please indicate your level of proficiency with Microsoft PowerPoint:
- Please indicate your level of proficiency with Microsoft Teams:
- Please indicate your level of proficiency using AI tools to increase productivity, synthesize information and support executive preparation:
- Do you have experience preparing executive briefing materials, supporting business-development activities, or coordinating high-level domestic and international engagements?
- Are you able to work at the Washington DC office five days a week?
- Are you legally authorized to work in the United States?
- Do you currently have temporary work authorization (such as F-1, OPT, CPT, H-1B or similar)?
- Will you now or in the future require Gallup to provide work visa sponsorship for you to maintain your employment eligibility?
- Are you a U.S. federal government, foreign government, or United Nations employee, or have you worked for the U.S. federal government, foreign government, or United Nations in the past 24 months?
- If you are a present or former employee of the US Government in the past 24 months, have you acted for or advised with respect to a Federal agency procurement, or have you had access to procurement bid, proposal information, or source selection information on a project Gallup was or is bidding on, or have you worked on any project where Gallup was providing services to your federal agency?
- Would you like to opt in to receive text messages from Gallup related to the hiring process for this role, such as interview scheduling, reminders, or time-sensitive updates?
- The application statement shall constitute a part of any employment application I may submit to Gallup. I understand that I will be subject to dismissal if anything is found to be false. I understand that nothing contained in the employment or in the granting of any interview is intended to create an employment contract between Gallup and myself for either employment or for the providing of any benefit. I understand that no promises regarding employment have been made to me. I understand that if I am employed by Gallup, I will enter into a separate employment contract, the terms and conditions of which will govern my employment. This understanding cannot be changed except in writing by an authorized Gallup official. Gallup’s rights as explained in this form shall not be modified or limited to an oral representation by any Gallup representative, or by any written provisions contained in any Gallup literature, newspaper or other advertisement, policy manual, or employment guidelines.
Written answers (1)
- What are your career plans?