Executive Assistant

You will support the VP of Engineering, Security and the VP of Engineering, AI by managing schedules, logistics, communications, and day-to-day execution. You will prioritize and protect executive time, prepare meeting agendas, coordinate internal events and travel, process expenses, track business updates, and maintain planning and review rhythms. You will partner with internal functions and other Executive Assistants to coordinate onboarding, interviews, meetings, onsites, events, and operational coverage. You will use AI tools to streamline routine work and synthesize information for leadership decisions.

Responsibilities

• Support engineering executives with scheduling, logistics, communications, and day-to-day execution.
• Manage complex calendars, prioritize meetings, resolve conflicts, and protect time for high-impact work.
• Prepare agendas and meeting materials for internal and external meetings.
• Coordinate internal summits, hackathons, fastboots, and team events.
• Maintain communication cadences and escalate items requiring review or decisions.
• Track updates, dependencies, and upcoming deliverables across stakeholders.
• Manage planning, execution, and engineering review meeting rhythms.
• Coordinate travel, including transportation, hotels, visas, security needs, and documentation.
• Process expense reports, monitor reimbursements, and complete administrative workflows.
• Partner with People Operations, IT, Security, recruiting, and Executive Assistants on operational coordination.

Requirements

• Experience supporting senior leaders with complex calendars, travel, expenses, and shifting priorities.
• Experience working in a technology environment.
• Ability to anticipate needs, identify risks early, and work independently in an all-remote, fast-changing company.
• Experience handling sensitive and confidential information.
• Written and verbal English communication skills.
• Comfort using Google Workspace, Slack, Zoom, Navan, Reclaim.ai, and similar administrative or expense platforms.
• Ability to synthesize information into agendas, summaries, trackers, and leadership preparation materials.
• Experience collaborating across functions; administrative support, project coordination, or related operational experience is welcomed.

Benefits

• Health, financial, and well-being benefits.
• Flexible Paid Time Off.
• Team Member Resource Groups.
• Equity compensation and Employee Stock Purchase Plan.
• Growth and Development Fund.
• Parental leave.
• Home office support.