Executive Assistant

Overview:

Location: Guadalajara, Mexico (with frequent travel to the U.S.)
Employment Type: Full-time (flexible schedule based on CEOs needs)
Compensation: Competitive salary based on experience and qualifications


Executive & Operational Support

• Manage the CEOs calendar, inbox, priorities, and travel arrangements with discretion and accuracy.

• Prepare executive-level reports, presentations, legal documents, and key correspondence.

• Coordinate business logistics across Mexico and the U.S.

• Lead and support high-priority projects and strategic tasks as assigned by the CEO.

Client & Stakeholder Management

• Build and maintain strong relationships with clients, vendors, and key partners.

• Coordinate meetings, agendas, and follow-ups, ensuring accountability on action items.

• Represent the CEO professionally in meetings, calls, and high-level communications.

Business & Strategy Support

• Assist with tracking strategic goals, managing performance indicators, and coordinating business initiatives.

• Conduct research, compile business intelligence, and support executive decision-making.

• Collaborate with internal teams to align execution with leadership priorities.

Office & Team Coordination

• Serve as the main point of contact for internal team coordination.

• Support recruitment, onboarding, and internal team-building activities when needed.

• Maintain systems for documentation, file management, and internal process tracking.
  

Requirements:

Education:

• Bachelor's degree in Business Administration, International Relations or related field.

Experience:

• At least 5 years of experience supporting senior executives, founders, or leadership teams.
• Demonstrated success managing client relationships, handling operations, and working independently in dynamic environments.
  
  
• Technical Skills:

• Proficiency in Microsoft Office, Google Workspace, CRMs, and productivity platforms.

• Excellent organizational, time-management, and multitasking skills.

• Business-minded, detail-oriented, and quick to adapt.

Language Skills:

• Fluency in both English and Spanish (written and spoken) is a must.

Soft Skills:

• Excellent organizational and time-management skills.

• Strong attention to detail and ability to handle confidential information.

• Ability to work independently and prioritize tasks effectively.

Benefits:

Health Insurance:

• Private health insurance for employees.

Growth Opportunities:

• A structured growth plan with opportunities for advancement within LATAM Partners and Arellano Law Firm.

Compensation:

• Competitive salary based on experience and qualifications.