Executive Assistant
Description
- Job grade: Executive Officer
- Contract type: Permanent
- Type of role: Operational Delivery
- Working pattern: Full-time
- Number of jobs available: 1
Location
About the job
Job summary
Insight into GCA - Webinar
Watch our Webinar on the above link and gain valuable insight into GCA and our recruitment processes.
Are you an organized, proactive communicator ready to drive operational excellence? Join our team to provide vital support, keep key priorities moving forward, and make a tangible impact on our executive operations every day.
Job Summary
This role provides essential daily administrative and operational support working closely with the Director and Business Manager to keep the Customer Experience Director’s office running smoothly.
Job description
Key Accountabilities:
Providing full support to the Director with responsibility for full management of their diary.
Maintaining an overview of the Director’s diary, having an understanding of the purpose of, background to and priority of each meeting
Booking all travel and accommodation, processing of expenses and meeting/greeting visitors
Working with the Business Manager to ensure urgent issues are picked up, understood and managed until conclusion
Providing support in meetings by taking minutes/actions, and taking these forward as necessary and until conclusion
Ensuring papers are thorough and are available well in advance with any important points highlighted
Liaising effectively with other senior managers’ private offices, both internally and externally, building good working relationships.
Ensure the Director team mailboxes are regularly checked and are in order with appropriate flagging, categories and emails filed correctly.
Handling ad hoc projects and being highly flexible to the business needs.
The post holder will be required to follow relevant government functional standards and other related requirements and guidance
Person specification
Essential Criteria (to be assessed at application stage):
The ability to work as part of a team to build and develop strong customer and internal stakeholder relationships.
Proven written and verbal communication skills, including the ability to clarify detail, provide/obtain information.
Excellent organisational skills with the ability to prioritise own and others workloads and to undertake independent decisions with regard to own and others workloads without reference to line management.
Experience of working with senior leader/director within the public or private sector, providing support and demonstrating good judgement on when to act and when to escalate issues.
Competent level of IT skills with the ability to learn new IT systems and processes
Behaviours
We'll assess you against these behaviours during the selection process:
- Changing and Improving
- Making Effective Decisions
- Seeing the Big Picture
Benefits
Valuing our people:
Competitive salary
Generous pension scheme
A discretionary non-contractual performance related bonus
Working remotely in addition to working in advertised office location
Flexi time scheme (available for B1-B6)
Minimum 25 days annual leave to a maximum service related 30 days excluding bank holidays
Want to make a difference? Find out more about the rewarding work that we do in our candidate pack.
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan and the Civil Service D&I Strategy.
We want to make our recruitment process accessible to everyone, so if there is any way that we can support you, please contact recruitment@gca.gov.uk
Working flexibly, delivering outcomes
GCA operates a smarter working model that balances flexibility with collaboration. Successful candidates are expected to spend at least 26 days per quarter (approximately 2 days per week, pro-rata) at their contracted office, another GCA site, or off-site for meetings. For the remainder of the time, you may work from home or another suitable location that meets business needs.
Things you need to know
Artificial intelligence
Selection process details
Selection Process
The lead success profile for this role is seeing the bigger picture. A reserve list may be held for up to 12 months, which the Civil Service may use to fill future suitably similar vacancies across government for candidates who are considered appointable following interview. Should you be placed on a reserve list and want to be removed please contact recruitment@gca.gov.uk.
Please note that as part of this recruitment process, if you are unsuccessful at the interview stage but are close to the benchmark score you may be considered for and offered a role at a lower pay band within the same job family.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Diversity and Inclusion
Apply and further information
Contact point for applicants
Job contact :
- Name : Recruitment team
- Email : recruitment@gca.gov.uk
Recruitment team
- Email : recruitment@gca.gov.uk
Further information
If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, you should contact recruitment@gca.gov.uk in the first instance.
Share this page
- Gmail