Executive Assistant
Summary
Provides high-level administrative support to senior leaders in a construction firm, managing schedules, travel, expenses, and office operations.
ABOUT US
Holder Construction is a nationally recognized leader in the construction industry, consistently ranked among the top firms on ENR’s Top 400 Contractors list. We are a performance-driven company that believes in rewarding excellence and investing in our people. Our structured career development program empowers associates to grow quickly into expanded roles and responsibilities based on merit. With operations throughout the United States, we offer a highly competitive compensation and benefits package, including:
- Annual bonus program
- Paid time off
- Health, dental, vision, and life insurance
- 401(k)-retirement plan
- Night and swing shift differential pay for select roles
We are looking for an Executive Assistant to join our team in the office in Herndon, VA. This is a full-time, in-person position.
Key Responsibilities
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Provide comprehensive executive support, including complex calendar management, meeting coordination, agenda preparation, note-taking, and action item follow-up.
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Coordinate domestic and international travel arrangements, business dinners, client events, office meetings, training sessions, and onboarding activities.
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Oversee daily office operations by managing vendor relationships, facility requests, office supplies, snack inventory, and general office upkeep.
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Support recruiting and business operations through interview scheduling, candidate coordination, document management, presentation preparation, and administrative project support.
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Process executive expense reports, track reimbursements, and collaborate with Finance and Accounts Payable to ensure timely and accurate processing.
Qualifications
Required:
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3–5+ years of experience supporting senior leaders in an Executive Assistant, Administrative Specialist, or similar role.
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Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
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Strong organizational, time management, and multitasking abilities with exceptional attention to detail.
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Excellent written and verbal communication skills, with the ability to interact professionally across all levels of the organization.
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Demonstrated ability to handle confidential information with discretion, anticipate needs, take initiative, and drive tasks to completion independently and collaboratively.
#LI-ES1
Holder is committed to Equal Opportunity Employment (EOE).
Substance abuse testing and a background screening is a condition of employment and Holder Construction does not sponsor applicants for immigration status or benefits.