Executive Assistant I (Accident & Emergency)

Department/Hospital\: Accident & Emergency Department, Tseung Kwan O Hospital
Pay\: HK$24,675 to $29,195 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities\:
Perform basic clerical duties under supervision. The typical duties include\:
1. Assist in planning, coordinating and organizing A&E projects such as smart projects.
2. Responsible for carrying out data collection & retrieval, statistic verification & compilation.
3. Verify, correct and update patient data in Patient Master Index (PMI).
4. Clerical support in admission, discharge & transfer procedure and documents preparation.
5. Managing computer systems and maintaining existing application systems.
6. Perform secretarial duties and act as document control officer in the Department.
7. Communicate with clients and patients, answer enquiries and handle telephone enquiries.
8. Operate telephone system, public announcement system and implement protocols during emergencies in accordance with the instruction of hospital management.
9. Assist to manage Department F&E inventory and consumables stock keeping.
10. Train & supervise junior clerk in the Department.
11. Perform other duties assigned by supervisors.

Entry Requirements\:
1. University Graduates with experience; OR
2. F.5 / S.5 with\:
(a) HKCEE 5 passes including English Language (Syl B) & Chinese Language; or
(b) 5 subjects in HKDSE attaining the level specified below\:
- Level 2 in English Language & Chinese Language; and
- Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects (subject
to a maximum of 2 subjects under this category) / Grade E in Other Language subjects
AND diploma in a specialized function AND relevant experience.

Preferred Attributes\:
1. Proficiency in computer knowledge and applications (e.g. MS Access, PowerPoint, Excel, Word, Adobe) and word processing in both Chinese & English and other MS Office applications.
2. Good command in both written and spoken English and Chinese.
3. Competence and experience in managing and analysis of data.
4. Good interpersonal and communication skills and problem-solving skills.
5. Proactive, responsible, self-motivated and able to work independently.
6. Knowledge and skill in SRS, ERP, CMS & OPAS, video taking & clipping and web site management is preferable.