Executive Assistant I (Non-Emergency Ambulance Transfer Service)

Position \:

Executive Assistant I

Rank \:

Executive Assistant I

Department / Hospital / Cluster\:

Administrative Services Department - Non-Emergency Ambulance Transfer Service, Queen Mary Hospital, Hong Kong Island Cluster (West)

Salary \:

HK$24,675 – HK$29,195 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

1.

To perform executive and clerical support for the daily operation of the department.

2.

To handle enquiries, liaise and communicate with public, patient and staff.

3.

To coordinate feedback and complaints with relevant departments.

4.

To carry out general clerical duties that includes filing, data entry, statistics and record keeping.

5.

To file and retrieve documents, compile statistics, returns and research.

6.

To perform reception services, help in counter and registration work, and provide information and assistance to patients and public.

7.

To support projects management including planning, implementation and monitoring.

8.

To assist in the supervision of supporting staff of the department if necessary.

9.

Perform other related duties as assigned by the supervisor.

1.

University Graduates with working experience; OR

2.

Has obtained a diploma in a specialized function with relevant working experience and completed F.5/ S.5 with\:

(a)

5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR

(b)

5 subjects in HKDSE attaining the level specified below\:

i.

Level 2 in English Language and Chinese Language, and

ii.

Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects
(subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects, or equivalent.

1.

Proficiency in common computer software (e.g. MS office, including Chinese Word processing).

2.

Good command of both written and spoken English and Chinese.

3.

Responsible, self-motivated, outgoing, good team player and able to work independently with good communication and interpersonal skills.

4.

Commitment and flexible working hours (over time during project deadlines).

5.

With minimum 2 year’s solid working experience in administration.

6.

Previous experience in supervising or mentoring juniors will be an advantage.