Executive Assistant I (Pharmacy), Queen Elizabeth Hospital

Application Deadline\: 16 November 2026
Date of Issue\: 2 November 2026

Vacancy Notification Circular No. KCC2611001

Key Responsibilities\:
1. Provide secretarial and administrative support to the daily operation of the department following general instructions or prescribed procedures with minimal supervision.
2. Assist in planning, coordinating, managing and supporting departmental programs including pharmacist clinic activities.
3. Handle enquires, liaise and communicate with patients, internal and external parties.
4. Assist in patient outcomes data collection / analysis and compile statistics and service evaluation reports.
5. Handle correspondence and documents including receiving and sorting mail, preparing checklists and staff duty rosters, and performing data processing / analysis.
6. Use and maintain IT system/tools to facilitate the above duties, including webpage, database, simple programming.
7. Perform procurement support for department operations.
8. Assist in receiving and checking delivered drugs, medical gases, pharmacy equipment and consumables.
9. Assist in performing and maintaining the inventory of pharmaceutical items, supplies, furniture and equipment and to perform related store duties.
10. To prepare, update, dispatch and file reports and computer data records and other documents for audit purpose.
11. Assist in supervision of supporting staff.
12. Perform any other duties as assigned by supervisors.


Entry Requirements\:
1. University Graduates with experience; OR
2. F.5 / S.5 with
(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
(b) 5 subjects in HKDSE attaining the level specified below\:
(i) Level 2 in English Language & Chinese Language; AND
(ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.
AND diploma in a specialized function AND relevant experience


Preferred Attributes / Exposure\:
1. Knowledge of HA's corporate systems and processes including ERP, OPAS, CDARS and Pharmacy Systems (e.g. PMS).
2. Commitment and flexible working hours (over time during project deadlines).
3. Reliable, self-motivated, responsible and able to work independently and under pressure with good communication and interpersonal skills.
4. Proficiency in using statistical and data management software (e.g. SPSS, MS Excel and Access) and common office PC applications (e.g.MS Word, PowerPoint).
5. Good command of both written and spoken English and Chinese.


Remarks\:
1. Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. The service of Queen Elizabeth Hospital will be relocated to the Kai Tak Hospital in phases starting from year 2026.
3. Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/Grade E including Eng (Syl. B) & Chin/ Diploma AND 3 years' relevant experiences in HA; OR F.5/ S.5 with 5 years' relevant experiences in HA may also be considered.
4. Current final year undergraduates may also apply, if selected, appointment will be subject to their obtaining the requisite academic qualification within the current academic year (i.e.2026).
5. Selected candidate may be required to work in another work location to meet service needs of the HA.


Please submit application online on or before 16 November 2026. For enquiries, please telephone 3506 8576.