Executive Assistant I (Supporting Services)

Application Deadline\: 2 November 2026
Date of Issue\: 20 October 2026

Vacancy Notification Circular No. KCC2610026

Key Responsibilities\:
1. To assist the managers in the management of delivery of a combination of the following hospital supporting services including\:
- Domestic services;
- Quarters management;
- Estate management;
- Security services (including fire safety and car park);
- Transportation services.
2. To assist in monitoring risk management of compliance on OSH, infection control, environmental safety and risk management and in compiling records and reports.
3. To assist in handling the manpower related matters of in-house supporting staff.
4. To assist in handling staff/ public complaints concerning SSD’s services (both in-house and outsourced).
5. To supervise the junior clerical staff, handle duty rosters, maintain staff and training records.
6. To perform executive support for the daily operation of the department.
7. To perform general office administration duties such as meeting notes-taking, correspondence writing, compilation of returns, PC application and filing.
8. To update and maintain procurement related transaction records.
9. To assist in planning and co-ordination of meetings/ projects.
10. To file and retrieve documents, compile statistics & prepare returns and search for useful information.
11. To perform any other duties as assigned by supervisors.


Entry Requirements\:
1. University Graduates with experience; OR
2. F.5 / S.5 with
(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
(b) 5 subjects in HKDSE attaining the level specified below\:
(i) Level 2 in English Language & Chinese Language; AND
(ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.
AND diploma in a specialized function AND relevant experience


Preferred Attributes / Exposure\:
1. Familiar with the use of MS Word, Excel and database manipulation
2. Able to work independently and under pressure
3. Good communication and interpersonal skills


Remarks\:
1. Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/Grade E including Eng (Syl. B) & Chin/ Diploma AND 3 years' relevant experiences in HA; OR F.5/ S.5 with 5 years' relevant experiences in HA may also be considered.
3. Current final year undergraduates may also apply, if selected, appointment will be subject to their obtaining the requisite academic qualification within the current academic year (i.e.2026).


Please submit application online on or before 2 November 2026. For enquiries, please telephone 3506 8576.