EXECUTIVE ASSISTANT I

The Executive Assistant I provides executive and operational support within the Department of Medical Education, including calendar management, meetings, events, purchasing, and departmental communications. The role also coordinates clinical affiliation agreements across HSOM's four campuses and supports accreditation, faculty awards, and department-wide process improvement. The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while working with faculty, staff, clinical partners, and university offices.

Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive. Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution. May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications. May handle human resources related duties, general office management and supervise support staff. May coordinate special projects. Requires knowledge of organization policy and procedure and a high level of technical skill. May monitor financial, budgetary and personnel processes. May be responsible for event planning. Incumbents in this role must possess the following behavioral attributes\: Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions. Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail. Must be an exceptional listener and communicator who effectively conveys information verbally and in writing. Have stamina, drive and perseverance to handle pressure well. Must be willing and able to resolve problem situations. Must be a computer-literate performer with extensive software proficiency. Have proven relationship-building experiences with unsurpassed interpersonal skills.

Salary Range\: $47,665 - $77,455