Job Responsibilities:

• Support leadership with calendar management, scheduling, meeting coordination, and follow-ups
  
• Coordinate internal and external communication across teams, clients, partners, and stakeholders
  
• Prepare meeting agendas, notes, trackers, reports, and action items
  
• Maintain and update task boards or project trackers using tools like Smartsheet, Monday.com, or Microsoft Teams
  
• Facilitate daily and weekly follow-ups with project stakeholders to ensure timely progress and closure of pending items
  
• Assist in coordinating conferences, webinars, speaking engagements, outreach campaigns, and operational activities
  
• Support outreach tracking, CRM updates, reporting, and communication management
  
• Maintain organized documentation, records, SOPs, and operational trackers
  
• Collaborate with internal teams to ensure timely execution of projects and initiatives
  
• Coordinate activities across multiple states and regions while managing different time zones and scheduling requirements effectively.
  

Requirements

• 1–2 years of experience in Executive Assistant, Operations, Coordination, Administrative Support, or similar roles
  
• Excellent organizational and time management skills
  
• Strong written and verbal communication skills, especially for summarising updates, preparing reports, and professional stakeholder communication
  
• High attention to detail and ability to manage deadlines effectively
  
• Ability to manage multiple priorities in a fast-paced work environment
  
• Strong coordination, follow-up, and stakeholder management skills
  
• Ability to work independently with minimal supervision
  
• Professional, proactive, and execution-focused work approach
  
• Strong command over Microsoft 365 (Word, Excel, Outlook, Teams)
  
• Experience with tools like Smartsheet, Monday.com, HubSpot, or similar workflow/CRM platforms is preferred
  
• Familiarity with AI productivity tools such as ChatGPT or DeepSeek will be an added advantage
  
• Reliable and responsive across communication channels including Email and Microsoft Teams
  
• Basic understanding of US business communication and professional work culture will be an added advantage
  
• Comfortable coordinating activities across different time zones
  
• Availability during overlapping US EST business hours for selected days (preferably until 10 AM EST)
  

Preferred Candidate Attributes:

• Strong ownership and accountability mindset
  
• Proactive and solution-oriented approach
  
• Ability to adapt quickly to changing priorities and deadlines
  
• Comfortable working across multiple teams and stakeholders
  
• Strong documentation and process management skills
  
• Ability to maintain confidentiality and professionalism in executive coordination
  

Benefits

• Opportunity to work closely with leadership and cross-functional teams
  
• Exposure to executive coordination, operations, outreach, and event management
  
• Collaborative and fast-paced work environment
  
• Growth opportunities across operations, project coordination, and executive support functions