Executive Assistant

We are looking for an organized, dependable, and proactive Executive Assistant to support leadership with day-to-day coordination, scheduling, follow-ups, documentation, travel, meetings, events, and administrative activities.

This is an execution-focused role. The person will work closely with leadership, internal teams, clients, vendors, and other stakeholders to ensure activities are coordinated properly, pending items are followed up on, and responsibilities are completed within agreed timelines.

The ideal candidate should be comfortable managing multiple priorities, working with limited direction once the task is understood, adapting to changing requirements, and taking ownership of activities from start to closure.

Job Responsibilities

• Manage calendars, scheduling, meetings, travel arrangements, and day-to-day administrative activities
  
• Organize, schedule, and manage logistics for internal and external meetings and events, including team meetings, off-sites, client meetings, culture events, team-building activities, and conferences
  
• Ensure meeting and event content is prepared in advance, including agendas, pre-reads, PowerPoint decks, presentations, and other communications
  
• Coordinate client and partner visits, including travel, hotels, transportation, meeting arrangements, hospitality, and internal requirements
  
• Coordinate with vendors, clients, internal teams, and other stakeholders to collect information, confirm requirements, and close pending items
  
• Prepare meeting notes, action items, trackers, status updates, and follow-ups
  
• Maintain task boards, event trackers, visit trackers, documentation, and operational records
  
• Proactively follow up with task owners and stakeholders and ensure pending activities do not get missed
  
• Support leadership and administrative teams on department-related activities and initiatives
  
• Adapt to changes in systems, tools, processes, and business priorities while following and sharing best practices
  
• Support conferences, webinars, outreach activities, and other business events as required
  
• Identify routine issues, evaluate available information, and take practical steps to resolve them, seeking guidance when a business decision is required
  
• Support CRM updates, communication tracking, and other operational activities as required
  

Requirements

• 0–2 years of experience in Executive Assistance, Operations, Coordination, Administrative Support, or a similar role; freshers with the right skills are welcome
  
• Strong written and verbal communication skills with good interpersonal skills
  
• Excellent organizational and time management skills
  
• Ability to prioritize tasks, manage deadlines, and handle multiple activities at the same time
  
• Strong follow-up, coordination, and ownership mindset
  
• Ability to work with limited direction once responsibilities are understood
  
• Good judgment and understanding of urgency, priorities, and business requirements
  
• Strong problem-solving skills and ability to find practical solutions when requirements or circumstances change
  
• High attention to detail and strong documentation skills
  
• Advanced working knowledge of Microsoft Office, including Outlook, Word, PowerPoint, Excel, and Teams
  
• Familiarity with SharePoint, OneDrive, Google Docs, or similar cloud-based applications
  
• Exposure to Monday.com, Smartsheet, Microsoft Planner, HubSpot, or similar workflow/CRM platforms is preferred
  
• AI fluency and familiarity with tools such as ChatGPT or Microsoft Copilot, with the ability to apply AI to everyday administrative workflows
  
• Comfortable working across different teams, functions, and time zones
  
• Basic understanding of US business communication and professional work culture is an added advantage
  
• Ability to maintain confidentiality and handle sensitive information with discretion
  

Benefits

• Opportunity to work closely with leadership and cross-functional teams
  
• Exposure to international teams, client coordination, travel, events, and business operations
  
• Opportunity to work with Microsoft 365, workflow platforms, and AI productivity tools
  
• Collaborative and fast-paced work environment
  
• Growth opportunities across executive support, operations, and coordination