Executive Assistant II, Amazon Ads Marketing
Posted Updated
Description
Amazon Ads is seeking a self-driven, highly organized, customer obsessed Executive Assistant to support 2-3 Directors in the Amazon Ads Marketing organization. This high impact role functions as an essential info resource and POC for high profile industry events and C-level customer engagement. High-judgment planning and communication skills are required.
The right candidate will have a strong bias for action and the ability to operate proactively and strategically, anticipating needs based on a thorough understanding of team priorities. Looking around corners, impeccable attention to detail, strong judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are all critical to success. A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is essential.
This role frequently coordinates with executive assistants and other partners across the broader Ads organization. A positive service-oriented approach is important, as is flexibility and a willingness to turn on a dime and take effective action as priorities shift. This is a NYC based role, five days a week in-office is required.
Key job responsibilities
- Complex calendar management and meeting prioritization for large scale meeting coordination
- Proactive project and events coordination and engagement with leadership
- Drive key team activities (staff meeting agendas, all-hands meetings, track and help drive completion of key deliverables and follow up onoutstanding items.
- Maintain organizational charts; partner with Finance, Recruiting and HR on headcount management
- Manage and develop another assistant within the Marketing team to further assist the office with: document coordination, meeting follow up and preparation, space planning and coordination, new hire onboarding, team social events, etc.
- Travel coordination, including creating detailed itineraries and briefing materials
- Coordinate and track expense reimbursements.
- Act as administrator over team SharePoint sites
- Act as administrator over Space Management for organization.
The right candidate will have a strong bias for action and the ability to operate proactively and strategically, anticipating needs based on a thorough understanding of team priorities. Looking around corners, impeccable attention to detail, strong judgement, and the ability to meet tight deadlines while juggling multiple requests across global teams are all critical to success. A high level of integrity and discretion handling confidential information and professionalism dealing with senior executives inside and outside the company is essential.
This role frequently coordinates with executive assistants and other partners across the broader Ads organization. A positive service-oriented approach is important, as is flexibility and a willingness to turn on a dime and take effective action as priorities shift. This is a NYC based role, five days a week in-office is required.
Key job responsibilities
- Complex calendar management and meeting prioritization for large scale meeting coordination
- Proactive project and events coordination and engagement with leadership
- Drive key team activities (staff meeting agendas, all-hands meetings, track and help drive completion of key deliverables and follow up onoutstanding items.
- Maintain organizational charts; partner with Finance, Recruiting and HR on headcount management
- Manage and develop another assistant within the Marketing team to further assist the office with: document coordination, meeting follow up and preparation, space planning and coordination, new hire onboarding, team social events, etc.
- Travel coordination, including creating detailed itineraries and briefing materials
- Coordinate and track expense reimbursements.
- Act as administrator over team SharePoint sites
- Act as administrator over Space Management for organization.
