Executive Assistant II, Foundational Services & Infrastructure Security, AWS
Summary
An onsite Executive Assistant II supporting the Director of AWS's Foundational Services & Infrastructure Security team at Amazon's Seattle HQ. Day to day: complex calendar management, executive preparation, domestic/international travel coordination, expenses and budget support, and team event planning, five days a week in office.
Take your Executive Assistant Career to the next level! If you are a seasoned Executive Assistant and are looking for an opportunity to demonstrate your organizational and strategic acumen in a visible and mission-critical role, you should look closely at this opportunity.
Foundational Services & Infrastructure Security (FSIS) is looking for a resourceful, innovative and driven Executive Assistant (EA) to partner closely with senior leadership within the FSIS team and provide onsite support for its Director at Amazon’s Seattle Headquarters. We are looking for a true strategic partner, who will provide proactive and collaborative assistance to the organization’s leadership team by anticipating problems, creating contingency plans and taking effective action with appropriate urgency in response to situations that require quick turnaround.
As an EA, you will work in a team environment, building effective working relationships and partnering successfully with leaders of all levels inside and outside of the organization. It’s a dynamic and multi-faceted role that requires the capacity to own a variety of projects, many with high degrees of visibility and impact and as such, requires strong integrity and discretion in handling confidential information, professionalism and a keen eye for detail.
The successful candidate will be an effective communicator with the ability to deliver results across multiple objectives simultaneously - often under ambiguous circumstances and competing deadlines. Other critical keys to success in this role are a calm and unflappable demeanor and great sense of humor.
This role requires five (5) days a week in office.
Key job responsibilities
Key responsibilities include but are not limited to:
- Complex executive calendar management with detailed scheduling across multiple high-level calendars
- Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events
- Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
- Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed
- Planning and coordinating team activities and events
- Serving as liaison between leadership and team members across multiple geographic regions
- Managing other core administrative activities (space planning, new-hire on-boarding, organizational charts, supply ordering)
About the team
Defensive Security is a fast paced and dynamic environment. We deal with security issues, require a high level of confidentiality, and move fast to protect Amazon customers.
Foundational Services & Infrastructure Security (FSIS) is looking for a resourceful, innovative and driven Executive Assistant (EA) to partner closely with senior leadership within the FSIS team and provide onsite support for its Director at Amazon’s Seattle Headquarters. We are looking for a true strategic partner, who will provide proactive and collaborative assistance to the organization’s leadership team by anticipating problems, creating contingency plans and taking effective action with appropriate urgency in response to situations that require quick turnaround.
As an EA, you will work in a team environment, building effective working relationships and partnering successfully with leaders of all levels inside and outside of the organization. It’s a dynamic and multi-faceted role that requires the capacity to own a variety of projects, many with high degrees of visibility and impact and as such, requires strong integrity and discretion in handling confidential information, professionalism and a keen eye for detail.
The successful candidate will be an effective communicator with the ability to deliver results across multiple objectives simultaneously - often under ambiguous circumstances and competing deadlines. Other critical keys to success in this role are a calm and unflappable demeanor and great sense of humor.
This role requires five (5) days a week in office.
Key job responsibilities
Key responsibilities include but are not limited to:
- Complex executive calendar management with detailed scheduling across multiple high-level calendars
- Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events
- Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics
- Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed
- Planning and coordinating team activities and events
- Serving as liaison between leadership and team members across multiple geographic regions
- Managing other core administrative activities (space planning, new-hire on-boarding, organizational charts, supply ordering)
About the team
Defensive Security is a fast paced and dynamic environment. We deal with security issues, require a high level of confidentiality, and move fast to protect Amazon customers.