Executive Assistant (Immediate)

Executive Administrator (immediate)

PA to CEO, with AR/AP | Ubi, Singapore

Aboutthe Role

We're looking fora highly organised Executive Administrator to support our CEO directly andmanage the company's day-to-day accounts receivable and payable. You'll be theCEO's right hand and a key link between leadership, staff, clients andsuppliers.

KeyResponsibilities: Executive Support

• Manage the CEO's calendar, appointments,meetings and travel arrangements

• Screen and prioritise emails, calls andcorrespondence on the CEO's behalf

• Prepare reports, presentations, letters andmeeting materials

• Coordinate meetings, take minutes and follow upon action items

• Handle confidential information with discretion

• Organise company events and liaise with internalteams and external stakeholders

• Handle ad hoc requests from the CEO as needed

KeyResponsibilities: Accounts Receivable

• Issue invoices and maintain accurate customerbilling records

• Monitor outstanding payments and follow up onoverdue accounts

• Record and reconcile incoming payments

• Prepare AR ageing reports

Key Responsibilities: Accounts Payable

• Process supplier invoices, verify against POs and obtain approvals

• Schedule and prepare payments within agreed terms

• Reconcile supplier statements and resolve discrepancies

• Maintain vendor records and prepare AP reports

• Support month-end closing and liaise with external accountants and auditors

Requirements

• Diploma or degree in Business Administration, Accounting or a related field

• 3–5 years' experience as a PA or Executive Assistant, ideally supporting C-level executives

• Working knowledge of AR/AP processes and accounting software (e.g. Xero, QuickBooks)

• Strong MS Office skills, especially Excel

• Excellent communication, organisation and time-management skills

• High level of integrity and confidentiality

• Able to multitask and work independently under pressure

What We Offer

• Salary: FromS$3,500/month, depending on experience

• Work week: 5 days,Monday to Friday

• Working hours: 9:00am – 6:00pm

• Bonus: 13th-month bonus

• Location: Ubi,Singapore

How to Apply

Interested candidates, please send your CV with current and expected salary to [emailaddress].