Executive Assistant - Investments & Finance

Responsibilities Brasfield & Gorrie is seeking a highly skilled and organized Executive Assistant to provide top-level administrative support for our Investments and Finance leadership team. As the Executive Assistant, you will play a crucial role in managing the day-to-day operations, ensuring the smooth functioning of executive activities, and enhancing the productivity of our leadership. Responsibilities and Essential Duties Include the Following (other duties may be assigned): Support three Investments and Finance leaders with a full range of administrative needs Assist with budget planning Coordinate activities and provide reports for assigned areas Update and distribute various directories and lists on a regular basis Manage calendars and appointments for leadership Help plan and coordinate meetings, offsites, and events Coordinate travel arrangements as needed (airline, car rentals, hotel, etc.) Support certain investor relations efforts in an outward-facing capacity Build and maintain strong relationships with executives, clients, investors, and other key stakeholders Prepare expense reports Process invoices Greet guests in a professional, friendly, and hospitable manner Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided Education - Skills - Knowledge - Qualifications & Experience Bachelor’s degree or equivalent work experience preferred Minimum of 5 years of administrative experience preferred Proficiency in Microsoft Office Suite Smartsheet software experience preferred Willingness to learn new technology Excellent verbal and written communication skills Good organizational and time management skills Trustworthy and professional Exercise good judgment and discernment Team player and customer-service oriented mindset Ability to handle sensitive/confidential information requiring a high level of discretion; analyze problems and suggest solutions Ability to handle multiple projects simultaneously and meet deadlines Ability to maintain composure during demanding circumstance Strong attention to detail The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.